Administrative Assistant, Critical Care and Emergency Medicine

HealthPartners; Saint Paul (MN); On-site; USD 40,000 - 50,000; Full time

Job summary

HealthPartners Regions Hospital is seeking an Administrative Assistant to support the Emergency Medicine and Critical Care departments. You will manage calendars, coordinate meetings and resources, handle inquiries, and assist with onboarding and credentialing processes to ensure efficient daily operations.

The role requires strong organizational skills, discretion, and proficiency with Microsoft Office. You will work with leaders, physicians, and staff in a fast-paced healthcare environment on

Qualifications

• Must have strong organizational and time-management abilities to juggle multiple priorities.
• Excellent written and verbal communication skills are essential for frontline support and interdepartmental coordination.
• Demonstrates high discretion and maintains confidentiality in handling sensitive information.

Responsibilities

• Manage calendars and meetings for multiple leaders.
• Coordinate room reservations, teleconferencing, and catering.
• Handle calls, inquiries, and departmental correspondence.
• Assist with onboarding new providers and monitor credentialing, privileging and certification renewals.
• Process CME and foundation reimbursements and manage sensitive documentation.

Skills

Organizational skills

Communication skills

Discretion & confidentiality

Education

High School diploma or equivalent

Notary Public registration or eligible within 3 months

Tools

Microsoft Office Suite

Job description

Are you organized, personable, and passionate about supporting a team that makes a difference every day?

The Emergency Medicine and Critical Care Department at Regions Hospital is seeking a motivated and dependable Administrative Assistant to join our team! This is an exciting opportunity to work alongside dedicated healthcare professionals in a fast-paced, collaborative environment where every day brings something new.

In this role, the Administrative Assistant provides administrative support to leadership and staff within the Critical Care and Emergency Medicine departments, ensuring efficient daily operations. This role is responsible for anticipating departmental needs and responding in alignment with established guidelines, organizational policies, and personnel practices.

Key responsibilities include calendar and meeting management for multiple leaders, coordination of room reservations, teleconferencing, and catering, as well as handling calls, inquiries, and departmental correspondence. The position also assists with onboarding new providers, and monitors credentialing, privileging, and required certification renewals.

Additional duties include processing physician CME and foundation reimbursements, coordinating sensitive documentation, managing departmental policies, and maintaining office supplies and distribution lists. The Administrative Assistant is expected to exercise sound judgment, maintain confidentiality, and support leaders, physicians, and staff in a fast-paced healthcare environment.

Work Schedule:

Monday through Friday, regular business hours.

Required Qualifications:

• High School degree or equivalent
• 2 years working in administration functions (specifically calendar management) or equivalent.
• Must be registered Notary Public or achieve within 3 months of hire

Knowledge, Skills, and Abilities:

• Strong organizational and time-management skills with the ability to balance multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and ability to maintain confidentiality.
• Proficiency with Microsoft Office Suite