Crew Onboarding Specialist: Compliance & Documentation

NCL Bahamas Ltd.; Miami (FL); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

Norwegian Cruise Line Holdings Ltd. is seeking an Administrative Onboarding Administrator to guide shipboard candidates through the initial documentation, ensuring USCG and company compliance, maintaining manning levels, and overseeing the gathering, reviewing, and filing of candidate records.

You will enter candidate data into the Success Factors ATS, manage sensitive information securely, coordinate with recruiters and medical staff, and support the pre-employment process from start to finish.

Qualifications

• 1 year of experience in business/administrative roles.
• Six months experience handling candidates’ personal information and appointment setting preferred.
• Cruise line staffing experience is strongly preferred, especially with large crew movements.

Responsabilités

• Maintain and update applicant information and status for all new hire candidates through pre-employment in Success Factors.
• Review documents provided by recruiters and candidates (passports, birth certificates, state licenses).
• Prepare onboarding folders for each new hire candidate and secure sensitive information.
• Send required applications and authorization letters via DocuSign.
• Request background checks for new hire candidates.
• Arrange medical appointments for new hire candidates.
• Collect and verify all documentation is complete and valid.
• Set up completed new hire candidates for training.
• Manage personal and departmental inboxes daily to ensure timely responses.
• Coordinate with medical department to ensure all potential crew meet USCG regulations and physical requirements.
• Coordinate with Assignment Specialist to ensure candidate pipeline meets upcoming vessel needs.
• Perform other related duties as assigned.

Connaissances

Interpersonal skills

Organizational skills

English communication

Deadline management

Autonomy

Confidential information handling

Formation

High School Diploma

Outils

Microsoft Office Suite

Outlook

Word

Excel

Description du poste

Norwegian Cruise Line Holdings Ltd. is seeking an Administrative Onboarding Administrator to guide shipboard candidates through the initial documentation, ensuring USCG and company compliance, maintaining manning levels, and overseeing the gathering, reviewing, and filing of candidate records.

You will enter candidate data into the Success Factors ATS, manage sensitive information securely, coordinate with recruiters and medical staff, and support the pre-employment process from start to finish.