Creative Project Manager, Live Events Design

Live Nation; Calabasas (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

Insomniac Events in Calabasas is seeking a seasoned Creative Project Manager to support the Design department. You will manage workflow, prioritize projects, and coordinate with executive teams and brand stakeholders to ensure on-time delivery of key visuals and campaigns.

The role requires experience handling high volumes of creative work in entertainment or live-events settings, with strong organizational and communication skills and proficiency in Asana and Google Workspace.

Qualifications

• 5+ years of experience in creative project management, creative operations, integrated production, traffic management, or design operations.
• Experience working at a creative agency, entertainment company, live-events organization, or high-volume in-house creative department.
• Proven experience managing multiple creative projects and a large volume of assets across overlapping timelines.
• Experience managing creative-team workload, staffing, resourcing, project assignments, and delivery schedules.
• Experience working directly with senior leaders, department heads, marketing teams, and brand stakeholders.
• Strong understanding of creative development across design, brand, key art, marketing campaigns, print, digital, social, web, video, and production.
• Advanced experience with Asana or similar project-management platforms.
• Strong organizational, communication, prioritization, and stakeholder-management skills.
• Ability to remain calm, organized, and solutions-oriented in a high-pressure, deadline-driven environment.
• Proficiency in Google Workspace, Microsoft Office, Dropbox, Mac, and PC.
• Passion for music, live events, and culture is strongly preferred

Responsibilities

• Manage the day-to-day workflow, prioritization, scheduling, and delivery of creative projects across the Design department
• Partner with the Sr Director of Media Operations and Senior Manager, Art Direction to evaluate team bandwidth, assign projects, balance workload, and identify resourcing needs
• Manage project assignments across both internal designers and outside creative partners, based on workload, skill set, project complexity, and priority
• Partner with executive teams, department directors, marketing teams, and brand stakeholders to align on creative needs, timelines, priorities, and delivery expectations
• Lead project intake, kickoff meetings, project planning, workback schedules, task assignments, and stakeholder communication
• Ensure priority work-including key visuals, key art packages, marketing campaigns, and launch materials-is properly scoped, staffed, and delivered on time
• Maintain visibility into project status, risks, shifting priorities, dependencies, approvals, and resource constraints
• Proactively identify issues that could affect timelines, quality, or workload and recommend solutions or adjustments to Design leadership
• Manage project workflow within Asana, including task creation, ownership, due dates, dependencies, reporting, and project hygiene
• Coordinate feedback, review rounds, revisions, approvals, and final asset delivery across all relevant stakeholders
• Maintain accurate project documentation, timelines, briefs, status updates, and final asset archives
• Support QA and delivery-readiness reviews to ensure creative materials are complete, accurate, and approved before release
• Improve department processes related to creative intake, prioritization, assignments, feedback, approvals, file organization, and reporting
• Attend company events and work evenings, weekends, and travel as needed to support business and event deadlines

Skills

Experience in creative PM

Agency/entertainment experience

Multi-project management

Staffing & resourcing

Executive stakeholder experience

Creative development knowledge

Asana experience

Organizational skills

Calm under pressure

Google Workspace proficiency

Passion for music & events

Tools

Asana

Job description

Insomniac Events in Calabasas is seeking a seasoned Creative Project Manager to support the Design department. You will manage workflow, prioritize projects, and coordinate with executive teams and brand stakeholders to ensure on-time delivery of key visuals and campaigns.

The role requires experience handling high volumes of creative work in entertainment or live-events settings, with strong organizational and communication skills and proficiency in Asana and Google Workspace.