Temp Creative Operations Coordinator (Marketing)

Skill; City of Niagara Falls (NY); On-site; USD 55,000 - 74,000; Full time

Job summary

Aquent Talent is seeking a Creative Operations Coordinator to support our creative teams in delivering branded beauty initiatives. You will own workflow coordination, asset tracking, and budget oversight to ensure projects move from concept to completion.

In this role, you will partner with Creative Leads, Finance, and Brand Marketing to manage POs, budgets, assets, and timelines, while maintaining confidentiality and excellence in execution across global campaigns.

Qualifications

• 3-5 years of experience supporting creative teams in coordination, creative operations, or marketing operations roles.
• Strong communication and collaboration skills.
• Detail-oriented with strong follow-through and problem-solving ability.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent proficiency in Microsoft Office and familiarity with project tracking tools.
• Proven experience maintaining budgets and expense reports.
• Strong organizational and time management skills.
• Ability to handle sensitive information with a high level of confidentiality and discretion.

Responsibilities

• Partner with Creative Leads to track all Purchase Orders (POs).
• Manage and maintain Creative Budget Trackers, spend, and financial reports.
• Lead weekly to monthly interfaces with Finance to discuss budget status, trends, and forecasts.
• Maintain the day-to-day budget tracker and organized records of budget status across active projects.
• Flag discrepancies or potential overages to Creative Leads as needed.
• Maintain and update copy sheets across active projects.
• Support the organization and upkeep of creative briefs.
• Help ensure copy and brief details stay current and accessible to the team.
• Track incoming creative assets from external vendor partners, logging what has been received and what is outstanding.
• Flag missing or delayed assets to Creative Leads to keep production on schedule.
• Track retouching requests and status, ensuring deliverables are progressing and flagging delays.
• Maintain an organized record of asset and retouching status across active projects.
• Act as a communication liaison between Creative, Brand Marketing, Brand Activation, Finance, and other cross-functional partners.
• Coordinate feedback and approvals from stakeholders to keep projects moving forward.
• Help ensure alignment on project timelines, deliverables, and priorities.
• Provide general operational support for the Creative Team.
• Coordinate team supplies, shared creative room upkeep, and equipment needs.
• Assist with logistics such as freight shipments, storage organization, and presentation materials.
• Support ad hoc projects including presentations, sales meetings, and retailer activations.
• Assist with calendar and timeline maintenance.
• Assist with coordinating external vendors for outsourced creative projects when needed.
• Track vendor timelines and deliverables to ensure alignment with project schedules.
• Serve as a point of contact for routine vendor or sourcing-related questions.

Skills

Budget tracking

Communication

Organization

Multitasking

Microsoft Office

Project tracking

Collaboration

Confidentiality

Tools

Microsoft Office

Project tracking tools

Job description

Aquent Talent is seeking a Creative Operations Coordinator to support our creative teams in delivering branded beauty initiatives. You will own workflow coordination, asset tracking, and budget oversight to ensure projects move from concept to completion.

In this role, you will partner with Creative Leads, Finance, and Brand Marketing to manage POs, budgets, assets, and timelines, while maintaining confidentiality and excellence in execution across global campaigns.