Creative Operations Administrative Coordinator - 407376

Atrium; New York (NY); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium is seeking a Creative Operations Administrative Coordinator to support a fast-paced Creative Operations team. This role focuses on administrative tracking, artwork routing, and coordinating comp requests to keep programs on schedule.

You will maintain status logs, assist the Sr. Manager with day-to-day tasks, and help organize project assets and meeting materials. This temporary position offers hands-on exposure to creative production at Atrium and may extend or convert.

Qualifications

• Strong administrative and organisational skills.
• Basic understanding of print production or willingness to learn quickly.
• Familiarity with digital project management tools (e.g., artwork routing systems, Smartsheet, BrandFolder, Asana).
• Proficient in MS Office 365, especially Excel and Outlook calendar management.
• Excellent attention to detail and problem-solving.
• Strong prioritisation skills and the ability to manage competing deadlines.
• A professional, collaborative communicator who can work across many internal teams and vendors.
• Reliable and proactive with ownership of their work.

Responsibilities

• Administer day-to-day routing of mechanical artwork through the production routing system, logging status updates and keeping records current.
• Route files to correct approvers on schedule, flag delays or holds before deadlines.
• Maintain the production status tracker as the single source of truth.
• Coordinate the comp request process end-to-end: logging intake requests, scheduling production, and confirming delivery to requesting teams.
• Track turnaround times; send status updates to requestors.
• Compile turnaround data and estimates for budgeting purposes.
• Provide administrative support to the Senior Manager, Creative Operations — maintaining trackers, updating timelines, scheduling, and handling day-to-day paperwork.
• Organise, file, and maintain project assets, records, and archives.
• Prepare status summaries and documentation for meetings and stakeholders.
• Attend the Weekly Team Status Meeting, with up-to-date routing and comp status.

Skills

Administrative skills

Organizational skills

Attention to detail

Communication

Prioritization

Education

Bachelor's degree in a related field

Tools

Smartsheet

BrandFolder

Asana

Excel

Outlook calendar management

Adobe Creative Cloud

Job description

Client Overview

Our client, a well‑known global consumer products company, is looking for a Creative Operations Administrative Coordinator to join their Creative Operations team. This is a great opportunity for a highly organised, detail‑driven administrative professional who wants hands‑on exposure to creative production and project coordination at a recognisable consumer brand.

Salary/Hourly Rate

$30/hr, plus Benefits

Position Overview

The Creative Operations Administrative Coordinator provides administrative and project‑tracking support for a fast‑paced Creative Operations team. In this role, you’ll keep artwork routing and comp requests moving on schedule, maintain accurate status records, and support the Sr. Manager of Creative Operations with day‑to‑day administrative needs. Our client is looking for a true admin at heart — someone who thrives on tracking details, keeping files and logs current, and making sure nothing falls through the cracks. As the team grows, there’s room to take on additional project coordination responsibilities. This is a temporary role that will be evaluated every 3 months, with potential extension and conversion to permanent.

Responsibilities Of The Creative Operations Administrative Coordinator

• Artwork Routing (Administrative Tracking):
• Administer day‑to‑day routing of mechanical artwork through the team's production routing system — setting up files, logging status updates, and keeping records current for every active program.
• Route files to the correct approvers on schedule, flagging delays or holds before they impact deadlines.
• Maintain the production status tracker as the team's single source of truth.
• Comp Management (Administrative Coordination):
• Coordinate the comp request process end‑to‑end: logging intake requests, scheduling production, and confirming delivery to requesting teams.
• Track and document turnaround times; send status updates directly to requestors.
• Compile turnaround data and estimates for budgeting purposes.
• Project & Administrative Support:
• Provide dedicated administrative support to the Senior Manager, Creative Operations — maintaining trackers, updating timelines, scheduling, and handling day‑to‑day paperwork.
• Organise, file, and maintain project assets, records, and archives.
• Prepare status summaries and documentation for meetings and stakeholders.
• Attend the Weekly Team Status Meeting, coming prepared with up‑to‑date routing and comp status.

Required Experience/Skills For The Creative Operations Administrative Coordinator

• Strong administrative and organisational skills, with comfort owning recurring tracking/reporting tasks.
• Basic understanding of print production and mechanical artwork (or willingness to learn quickly)
• Familiarity with digital project management/routing/filing tools (e.g., artwork routing systems, Smartsheet, BrandFolder, Asana)
• Highly proficient in MS Office/365, especially Excel and Outlook calendar management.
• Excellent attention to detail and problem‑solving skills.
• Strong prioritisation skills and the ability to manage competing deadlines.
• A professional, collaborative communicator who can work across many internal teams and vendors.
• Someone reliable and proactive, who takes ownership of their work and doesn’t need heavy follow‑up to stay on track.

Preferred Experience/Skills For The Creative Operations Administrative Coordinator

• 1+ years of experience in an administrative, coordinator, or project‑support role — artwork routing, production coordination, print production, or similar is strongly preferred.
• Familiarity with Adobe Creative Cloud is a plus.

Education Requirements

• Bachelor’s degree in a related field is required.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programmes, and paid time off).