Creative Dept Assistant — Onsite Tampa, Great Benefits

Amalie Oil Company; Tampa (FL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid holidays

Paid time off

Life insurance

Chaplain services

Medical expense reimbursement

Job summary

Amalie Oil Company in Tampa, FL is seeking a friendly Creative Department Administrative Assistant to serve as the first point of contact for visitors and to support both administrative and marketing functions on-site.

This full-time role blends traditional reception duties with hands-on work in promotional fulfillment, artwork proofing, and trade show preparation, offering a dynamic environment for an outgoing, detail-oriented professional.

Qualifications

• High school diploma or equivalent required.
• May require occasional overtime or flexibility in working hours to meet department needs.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time effectively in an office environment.
• Comfort with light production tasks: printing, cutting, assembling, packaging, etc.

Responsibilities

• Greet and assist visitors, clients, employees, candidates, and vendors in a professional and friendly manner.
• Support administrative tasks, including filing, document organization, and general office duties.
• Manage incoming calls and direct inquiries appropriately.
• Collaborate with internal teams to ensure smooth office and event operations.
• Proofread labels and marketing materials for accuracy.
• Check artwork for detail and quality.
• Fulfilling wearable orders, filing, creating POs/SOs.
• Lead handling of promotional inventory and ordering.
• Fulfill promotional orders and maintain inventory of marketing collateral.
• Operate printer/cutter equipment to produce brochures, sell sheets, and other materials (training provided).
• Prepare and organize items for trade shows and company events.

Skills

Interpersonal skills

Customer service

MS Office

Verbal communication

Written communication

Organizational skills

Multitasking

Light production

Education

High school diploma or equivalent

Job description

Amalie Oil Company in Tampa, FL is seeking a friendly Creative Department Administrative Assistant to serve as the first point of contact for visitors and to support both administrative and marketing functions on-site.

This full-time role blends traditional reception duties with hands-on work in promotional fulfillment, artwork proofing, and trade show preparation, offering a dynamic environment for an outgoing, detail-oriented professional.