Creative Dept Admin Assistant — Onsite Tampa

Aocusa; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance fully paid

401(k) with company match

Paid holidays

Paid time off

Life insurance

Chaplain assistance program

Job summary

AOCUSA, operating as Amalie Oil Company's Tampa facility, is hiring a Creative Department Administrative Assistant for a full-time on-site position. The role serves as first contact for visitors and blends reception duties with support for marketing and promotional activities.

Ideal candidates are people-oriented, detail-focused and capable of proofreading labels, managing inventory, and assisting with trade shows and event preparation in a busy office environment.

Qualifications

• Excellent interpersonal and customer service skills.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time effectively in an office environment.
• Comfort with light production tasks: printing, cutting, assembling, packaging, etc.

Responsibilities

• Proofread labels and marketing materials for accuracy.
• Check artwork details and assist with production tasks.
• Fulfill wearable orders, filing, creating P.O.s/S.O.s
• Manage promotional inventory and ordering.
• Prepare items for trade shows and events.
• Greet and assist visitors and vendors professionally.
• Support administrative tasks and organize documents.
• Answer incoming calls and direct inquiries as needed.
• Collaborate with internal teams to ensure smooth operations.

Skills

Interpersonal skills

Customer service

Communication skills

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

AOCUSA, operating as Amalie Oil Company's Tampa facility, is hiring a Creative Department Administrative Assistant for a full-time on-site position. The role serves as first contact for visitors and blends reception duties with support for marketing and promotional activities.

Ideal candidates are people-oriented, detail-focused and capable of proofreading labels, managing inventory, and assisting with trade shows and event preparation in a busy office environment.