Creative Department Assistant

Amalie Oil Company; Tampa (FL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid holidays

Paid time off

Life insurance

Chaplain services

Medical expense reimbursement

Job summary

Amalie Oil Company in Tampa, FL is seeking a friendly Creative Department Administrative Assistant to serve as the first point of contact for visitors and to support both administrative and marketing functions on-site.

This full-time role blends traditional reception duties with hands-on work in promotional fulfillment, artwork proofing, and trade show preparation, offering a dynamic environment for an outgoing, detail-oriented professional.

Qualifications

• High school diploma or equivalent required.
• May require occasional overtime or flexibility in working hours to meet department needs.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time effectively in an office environment.
• Comfort with light production tasks: printing, cutting, assembling, packaging, etc.

Responsibilities

• Greet and assist visitors, clients, employees, candidates, and vendors in a professional and friendly manner.
• Support administrative tasks, including filing, document organization, and general office duties.
• Manage incoming calls and direct inquiries appropriately.
• Collaborate with internal teams to ensure smooth office and event operations.
• Proofread labels and marketing materials for accuracy.
• Check artwork for detail and quality.
• Fulfilling wearable orders, filing, creating POs/SOs.
• Lead handling of promotional inventory and ordering.
• Fulfill promotional orders and maintain inventory of marketing collateral.
• Operate printer/cutter equipment to produce brochures, sell sheets, and other materials (training provided).
• Prepare and organize items for trade shows and company events.

Skills

Interpersonal skills

Customer service

MS Office

Verbal communication

Written communication

Organizational skills

Multitasking

Light production

Education

High school diploma or equivalent

Job description

Description

Competitive pay and great benefits! AOCUSA pays the full cost of our Employee’s Health Insurance.

We are looking for a Creative Department Administrative Assistant for the following shift:

First Shift: 9:00 AM EST – 5:00 PM EST

Full-Time: Monday – Friday

OnSite: Tampa, Florida

Amalie Oil Company is North America's largest privately held independent blender of motor oils and industrial lubricants. With production facilities in Tampa, Florida; Charleston, South Carolina; and the Los Angeles area, Amalie manufactures over 3,000 products and distributes to all 50 states and over 100 countries around the world.

Better than it has to be... Since 1903.

Are you looking for the right opportunity to establish your career?

We are growing and need talented team players to join us!

Job Summary

We are hiring a friendly Creative Department Assistant to join AOCUSA full-time on-site in Tampa, serving as the first point of contact for visitors. This role is ideal for an outgoing, people-oriented professional who enjoys engaging with visitors while also supporting administrative and marketing functions. The position combines traditional reception duties with hands-on involvement in promotional fulfillment, artwork proofing, and trade show preparation, making it a dynamic opportunity for someone who thrives in a customer-focused environment.

Essential Duties

• Proofreading to ensure accuracy of labels and marketing materials
• Check artwork – detail oriented
• Fulfilling wearable orders, filing, creating P.O’s/S.O.’s
• Lead handler of promotional inventory and ordering
• Fulfill promotional orders and maintain inventory of marketing collateral.
• Operate printer/cutter equipment to produce brochures, sell sheets, and other materials (training provided).
• Prepare and organize items for trade shows and company event
• Greet and assist visitors, clients, employees, candidates, and vendors in a professional and friendly manner.
• Support administrative tasks, including filing, document organization, and general office duties.
• Manage incoming calls and direct inquiries appropriately
• Collaborate with internal teams to ensure smooth office and event operations.

Required Qualifications

• Excellent interpersonal and customer service skills.
• High school diploma or equivalent required.
• May require occasional overtime or flexibility in working hours to meet department needs.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time effectively in an office environment.
• Comfort with light production tasks: printing, cutting, assembling, packaging, etc.

Work Environment + Physical Requirements

This job operates in a professional office environment. This position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Moderate noise can be expected from the office equipment as well as trains and trucks from the plant. This job may occasionally require walks through the industrial plant with exposure to non-controlled temperatures and moderate noises. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 50 pounds at times

Benefits

• Complete Insurance Coverage: Medical, Dental, Vision, Life and Supplemental Plans Available
• 401(k) with Company Match and Profit Sharing
• Paid Holidays & Paid Time Off
• Free life insurance
• Chaplain Assistance Program
• Medical Expense Reimbursement Program