Creative Department Assistant

Aocusa; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance fully paid

401(k) with company match

Paid holidays

Paid time off

Life insurance

Chaplain assistance program

Job summary

AOCUSA, operating as Amalie Oil Company's Tampa facility, is hiring a Creative Department Administrative Assistant for a full-time on-site position. The role serves as first contact for visitors and blends reception duties with support for marketing and promotional activities.

Ideal candidates are people-oriented, detail-focused and capable of proofreading labels, managing inventory, and assisting with trade shows and event preparation in a busy office environment.

Qualifications

• Excellent interpersonal and customer service skills.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time effectively in an office environment.
• Comfort with light production tasks: printing, cutting, assembling, packaging, etc.

Responsibilities

• Proofread labels and marketing materials for accuracy.
• Check artwork details and assist with production tasks.
• Fulfill wearable orders, filing, creating P.O.s/S.O.s
• Manage promotional inventory and ordering.
• Prepare items for trade shows and events.
• Greet and assist visitors and vendors professionally.
• Support administrative tasks and organize documents.
• Answer incoming calls and direct inquiries as needed.
• Collaborate with internal teams to ensure smooth operations.

Skills

Interpersonal skills

Customer service

Communication skills

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

AOCUSA|AMALIE OIL COMPANY IS HIRING IN TAMPA

Competitive pay and great benefits!

AOCUSA pays the full cost of our Employee’s Health Insurance

We are looking for a Creative Department Administrative Assistant for the following shift:

First Shift: 9:00 AM EST – 5:00 PM EST

Full-Time: Monday – Friday

OnSite: Tampa, Florida

Amalie Oil Company is North America's largest privately held independent blender of motor oils and industrial lubricants. With production facilities in Tampa, Florida; Charleston, South Carolina; and the Los Angeles area, Amalie manufactures over 3,000 products and distributes to all 50 states and over 100 countries around the world.

Better than it has to be... Since 1903.

Are you looking for the right opportunity to establish your career?

We are growing and need talented team players to join us!

JOB SUMMARY

We are hiring a friendly Creative Department Assistant to join AOCUSA full-time on-site in Tampa, serving as the first point of contact for visitors. This role is ideal for an outgoing, people-oriented professional who enjoys engaging with visitors while also supporting administrative and marketing functions. The position combines traditional reception duties with hands-on involvement in promotional fulfillment, artwork proofing, and trade show preparation, making it a dynamic opportunity for someone who thrives in a customer-focused environment.

Essential Duties

Responsibilities include, but are not limited to:

• Proofreading to ensure accuracy of labels and marketing materials
• Check artwork – detail oriented
• Fulfilling wearable orders, filing, creating P.O’s/S.O.’s
• Lead handler of promotional inventory and ordering
• Fulfill promotional orders and maintain inventory of marketing collateral.
• Operate printer/cutter equipment to produce brochures, sell sheets, and other materials (training provided).
• Prepare and organize items for trade shows and company event
• Greet and assist visitors, clients, employees, candidates, and vendors in a professional and friendly manner.
• Support administrative tasks, including filing, document organization, and general office duties.
• Manage incoming calls and direct inquiries appropriately.
• Collaborate with internal teams to ensure smooth office and event operations.

Required Qualifications

• Excellent interpersonal and customer service skills.
• High school diploma or equivalent required.
• May require occasional overtime or flexibility in working hours to meet department needs.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage time effectively in an office environment.
• Comfort with light production tasks: printing, cutting, assembling, packaging, etc.

Work Environment + Physical Requirements

This job operates in a professional office environment. This position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Moderate noise can be expected from the office equipment as well as trains and trucks from the plant. This job may occasionally require walks through the industrial plant with exposure to non-controlled temperatures and moderate noises. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 50 pounds at times

Benefits

AOCUSA pays the full cost of our Employee’s Health Insurance

• Complete Insurance Coverage: Medical, Dental, Vision, Life and Supplemental Plans Available
• 401(k) with Company Match and Profit Sharing
• Paid Holidays & Paid Time Off
• Free life insurance
• Chaplain Assistance Program
• Medical Expense Reimbursement Program