CRE Transaction Coordinator & Real Estate Operations Pro

CS Outsource; United States; On-site; MXN 739,000 - 1,108,000; Full time

Job summary

CS Outsource searching for a Commercial Real Estate Administrative Assistant to support a high- performing US agent. You will manage transactions, maintain CRM data, conduct property research, coordinate marketing, and keep daily operations running smoothly.

Direct CRE experience supporting a US broker is mandatory; you will handle CRE documentation, research, and multi-task priorities independently after training.

Qualifications

• 2+ years of administrative or operations experience, including direct commercial real estate experience.
• Direct experience supporting a US commercial real estate agent or brokerage.
• Hands-on experience with RealNex or a comparable CRE CRM.
• Knowledge of commercial real estate research, data, and listing platforms.
• Experience with transaction coordination and commercial real estate documentation.
• Familiarity with BOVs, offering memorandums, market comparables, or commercial property marketing materials.
• Intermediate proficiency with AI tools such as ChatGPT, Claude, Perplexity, or Gemini.
• Strong organizational skills, attention to detail, and time management.
• Ability to manage multiple projects and deadlines independently after training.

Responsibilities

• Coordinate commercial real estate transactions from listing through closing.
• Track deadlines, contingencies, and compliance documentation.
• Prepare and organize LOIs, PSAs, lease documents, and related materials.
• Coordinate with escrow, title companies, lenders, attorneys, and other third parties.
• Maintain complete and accurate digital transaction files.
• Maintain CRM systems such as RealNex, KW Command, or similar platforms.
• Manage leads, contacts, properties, active transactions, and follow-up tasks.
• Maintain accurate records, contact tags, and pipeline reports.
• Research commercial properties for buyer and tenant clients.
• Use commercial real estate platforms to identify suitable properties.
• Assist with Broker Opinion of Value (BOV) preparation.
• Compile market surveys, lease comparables, and sales comparables.
• Coordinate property marketing campaigns and email outreach.
• Assist with social media content creation and scheduling.
• Prepare offering memorandums, property flyers, and presentations.
• Maintain accurate property listings across online platforms.
• Manage calendars, meetings, deadlines, and recurring tasks.
• Coordinate third-party vendors and service providers.
• Identify workflow improvements and use AI tools to increase productivity.

Skills

Organizational skills

Attention to detail

Time management

Communication

Proactive problem-solving

Tools

RealNex

KW Command

BatchGeo

Google Drive

Zoom

Slack

ChatGPT

Claude

Perplexity

Gemini

Job description

CS Outsource searching for a Commercial Real Estate Administrative Assistant to support a high- performing US agent. You will manage transactions, maintain CRM data, conduct property research, coordinate marketing, and keep daily operations running smoothly.

Direct CRE experience supporting a US broker is mandatory; you will handle CRE documentation, research, and multi-task priorities independently after training.