CRE Administrative & Market Research Specialist

Upward On; New York (NY); On-site; USD 52,000 - 77,000; Full time

Benefits offered by this job

Bonus opportunities

Job summary

Upward On is seeking a highly organized Commercial Real Estate Administrative Assistant to support a top-producing Director in a fast-paced brokerage environment. This office role is ideal for someone who enjoys research, coordination, and behind-the-scenes operations in commercial real estate.

You will conduct property searches, coordinate tours, manage client data in the CRM, prepare proposals and presentations, and help move deals forward efficiently while maintaining company branding and

Qualifications

• 2+ years of experience supporting a commercial real estate broker, team, or related real estate environment.
• Strong experience with CoStar and Crexi is preferred.
• Experience using a CRM (Salesforce, Apto, Buildout, HubSpot, or similar) is required.

Responsibilities

• Conduct property searches using CoStar, Crexi, LoopNet, and other platforms to identify opportunities meeting client requirements.
• Research neighborhoods, submarkets, demographics, transportation, amenities, and comparable properties to support leasing and investment assignments.
• Coordinate property tours by communicating with landlords, listing brokers, clients, and internal team members.
• Prepare tour schedules, property packages, maps, and presentation materials for clients.
• Maintain and update the firm’s CRM, ensuring accurate client, property, and transaction data.
• Track listings, availabilities, lease expirations, and market activity.
• Create proposals, marketing flyers, brochures, email campaigns, and presentation materials using company branding.
• Assist with listing input, marketing campaigns, and online property advertising.
• Coordinate calendars, meetings, client follow-up, and administrative support for the Director.
• Support special projects and ensure deadlines are consistently met.

Skills

Research skills

Organizational skills

Attention to detail

Communication skills

Time management

Tools

CoStar

Crexi

Salesforce

Apto

Buildout

HubSpot

Excel

Outlook

PowerPoint

Word

Canva

Adobe Creative Suite

Job description

Upward On is seeking a highly organized Commercial Real Estate Administrative Assistant to support a top-producing Director in a fast-paced brokerage environment. This office role is ideal for someone who enjoys research, coordination, and behind-the-scenes operations in commercial real estate.

You will conduct property searches, coordinate tours, manage client data in the CRM, prepare proposals and presentations, and help move deals forward efficiently while maintaining company branding and