Courthouse Operations Specialist: Admin & Records

State of New Hampshire; Keene (NH); On-site; USD 36,000 - 44,000; Full time

Job summary

The Court Operations Specialist position in Keene, NH is a full-time role within the 8th Circuit Court of the Judicial Branch. This entry-level role supports court users, attorneys, judges, and staff through clerical and customer service duties, with training on court procedures and case processing.

Employees work under supervision to learn filing rules, privacy of records, and responsible handling of confidential information, while using case management systems and standard office software.

Qualifications

• High school diploma or equivalent.
• 1-2 years administrative, clerical, customer service, or office experience.

Responsibilities

• Serve as a public-facing representative guiding court users while ensuring the efficient processing of court records, filings, and administrative functions.
• Assign docket numbers and enter case information into court management systems.
• Maintain and organize court files using established filing procedures.
• Prepare notices, orders, correspondence, hearing schedules, and other court-related documents.
• Answer telephone calls and assist members of the public, attorneys, and court personnel.
• Prepare summonses, subpoenas, warrants, and other legal documents in accordance with court procedures.
• Operate recording equipment during court proceedings when assigned.
• Collect, record, and reconcile court fees and other financial transactions.
• Maintain confidentiality of court records and sensitive information.
• Perform related clerical and administrative duties assigned by supervising staff.

Skills

Strong organizational skills

Analytical thinking

Communication skills

Case management software

Office software

Education

High school diploma or equivalent

1-2 years administrative/clerical or customer service experience

Tools

Case management software

Office software

Job description

The Court Operations Specialist position in Keene, NH is a full-time role within the 8th Circuit Court of the Judicial Branch. This entry-level role supports court users, attorneys, judges, and staff through clerical and customer service duties, with training on court procedures and case processing.

Employees work under supervision to learn filing rules, privacy of records, and responsible handling of confidential information, while using case management systems and standard office software.