Court Administrative Assistant

Commonwealth of Massachusetts; United States; Remote; USD 54.000 - 80.000; Vollzeit

Zusammenfassung

The Commonwealth of Massachusetts is seeking an Administrative Assistant in the Office of Probation to provide clerical and procedural support, manage records, and assist with meetings and correspondence. The role involves maintaining databases, preparing reports, and liaising with external agencies.

Strong MS Office skills and organizational abilities are essential. Initial responsibilities include handling phones, processing timesheets, and supporting judges and staff with travel and expenses.

Qualifikationen

• Associate degree from an accredited college or university.
• Two (2) years of related work experience.
• Equivalent combinations of education and experience will be considered for meeting minimum qualifications.

Aufgaben

• Provide clerical and procedural support as needed, including answering the telephone and greeting visitors.
• Assist in maintenance of time and reporting information and prepares fiscal documents.
• Maintain department records and invoices. Monitor inventory and order supplies.
• Provide administrative support to staff on special projects and initiatives.
• Act as liaison with other offices and outside agencies. Arrange meetings and coordinate correspondence.
• Compile and prepare reports on a monthly/quarterly basis for Judges and Administrative office.
• Assist with timesheets and time off requests. Process travel expense forms for judges and staff.
• Review, process, and distribute incoming correspondence and mail.

Kenntnisse

MS Office proficiency

Multi-tasking

Organization & time management

Effective communication

Ausbildung

Associate degree

2 years experience

Jobbeschreibung

The Commonwealth of Massachusetts is seeking an Administrative Assistant in the Office of Probation to provide clerical and procedural support, manage records, and assist with meetings and correspondence. The role involves maintaining databases, preparing reports, and liaising with external agencies.

Strong MS Office skills and organizational abilities are essential. Initial responsibilities include handling phones, processing timesheets, and supporting judges and staff with travel and expenses.