Administrative Assistant I - Office of Community Corrections

Commonwealth of Massachusetts; United States; Remote; USD 54.000 - 80.000; Vollzeit

Zusammenfassung

The Commonwealth of Massachusetts is seeking an Administrative Assistant in the Office of Probation to provide clerical and procedural support, manage records, and assist with meetings and correspondence. The role involves maintaining databases, preparing reports, and liaising with external agencies.

Strong MS Office skills and organizational abilities are essential. Initial responsibilities include handling phones, processing timesheets, and supporting judges and staff with travel and expenses.

Qualifikationen

• Associate degree from an accredited college or university.
• Two (2) years of related work experience.
• Equivalent combinations of education and experience will be considered for meeting minimum qualifications.

Aufgaben

• Provide clerical and procedural support as needed, including answering the telephone and greeting visitors.
• Assist in maintenance of time and reporting information and prepares fiscal documents.
• Maintain department records and invoices. Monitor inventory and order supplies.
• Provide administrative support to staff on special projects and initiatives.
• Act as liaison with other offices and outside agencies. Arrange meetings and coordinate correspondence.
• Compile and prepare reports on a monthly/quarterly basis for Judges and Administrative office.
• Assist with timesheets and time off requests. Process travel expense forms for judges and staff.
• Review, process, and distribute incoming correspondence and mail.

Kenntnisse

MS Office proficiency

Multi-tasking

Organization & time management

Effective communication

Ausbildung

Associate degree

2 years experience

Jobbeschreibung

Departmental Mission Statement

Protecting and Building Safer, Healthier, Stronger Communities.

Organizational Profile

https://www.mass.gov/orgs/massachusetts-probation-service

Position Summary

Assists court staff with operations and application of policies and procedures. Arranges meetings and screens calls. Maintains department records and orders supplies. Drafts routine correspondence. Processes reports. Provides clerical, procedural, and administrative support. Develops and maintains databases and spreadsheets. Acts as a liaison with other offices, departments, and outside agencies. Recommends and implements more effective office procedures and routines.

Essential Functions and Responsibilities

• Provides clerical and procedural support as needed, including answering the telephone and greeting/screening visitors.
• Assists in the maintenance of time and reporting information and prepares fiscal documents.
• Maintains department records and invoices. Monitors inventory and orders supplies.
• Provides administrative support to the departmental staff as necessary for special projects and initiatives undertaken by the office.
• Acts as liaison with other offices, departments, and outside agencies. Arranges meetings and coordinates correspondence.
• Compiles and prepares reports on a monthly and/or quarterly basis for the Judges and the Administrative office.
• Assists with timesheets and time off requests. Processes travel expense forms for judges, administrative office, and registry staff.
• Reviews, processes, and distributes incoming correspondence and mail.
• Performs other duties as required.

Job Competencies

• Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
• Mission Driven: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
• Professional Development: Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording opportunities to those they supervise as scheduling permits.
• Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
• Applied Knowledge: Demonstrates ability with MS Office and other business technologies and can properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.
• Problem Solving: Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
• Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
• Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

Qualifications

Minimum Requirements: Education and Experience

• Associate degree from an accredited college or university
• Two (2) years of related work experience
• Equivalent combinations of education and experience will be considered for meeting minimum qualifications.

Knowledge, Skills and Abilities

• Knowledge of: Modern office equipment and technology, including computers and applicable software.
• Knowledge of: Inventory assessment and management.
• Knowledge of: Departmental and court policies and procedures.
• Knowledge of: Basic payroll processes.
• Skill in: Customer service.
• Skill in: Multi-tasking.
• Skill in: Organization and time management.
• Ability to: Establish effective working relationships with others.
• Ability to: Order office supplies.
• Ability to: Perform basic mathematical tasks.
• Ability to: Prepare clear and accurate reports, correspondences, and documents.
• Ability to: Maintain appropriate records.
• Ability to: Communicate effectively, both orally and in writing.

Supervisory Responsibility

This position does not require supervision of others.

Working Conditions

Work is frequently performed in office or similar indoor environments.

Physical Demands

This position requires sedentary work: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Official Title and Employment Details

• Official Title: Administrative Assistant
• Primary Location: United States-Massachusetts-Off of the Comm of ProbationJob
• Agency: Administrative ServicesAgency
• Schedule: Full-timeShift
• Shift: DayJob Posting
• Job Posting: Oct 6, 2026, 2:55:09 PM
• Number of Openings: 1
• Salary: 54,374.84-80,140.06Yearly
• Potentially Eligible for a Hybrid Work Schedule: No

Salary Notes

This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

EEO Statement

If you have Diversity, affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Human Resources-617-742-8575