Administrative Assistant I - Court Ops & Admin Support

Massachusetts Department of Public Health; Boston (MA); On-site; USD 54,000 - 80,000; Full time

Job summary

Massachusetts Probation Service is seeking an Administrative Assistant I to support court staff with policy application, scheduling, records management, and routine communications. The role involves preparing reports, maintaining databases, and coordinating with internal offices and outside agencies.

Under supervision of a Department Head, you will handle timekeeping, travel expense forms, and basic payroll processes while ensuring accurate records and efficient office procedures.

Qualifications

• Associate degree from an accredited college or university.
• Two (2) years of related work experience.
• Equivalent combinations of education and experience will be considered.

Responsibilities

• Provides clerical and procedural support; answers telephone and greets visitors.
• Maintains time and reporting information and prepares fiscal documents.
• Maintains department records and invoices; monitors inventory and orders supplies.
• Provides administrative support for special projects and liaises with other offices and agencies.
• Compiles and prepares monthly/quarterly reports for Judges and Administrative office.
• Assists with timesheets, travel expense forms, and mail processing.

Skills

Two years experience

Customer service

Multitasking

Organization and time management

Education

Associate degree

Tools

Microsoft Office

Databases

Spreadsheets

Job description

Massachusetts Probation Service is seeking an Administrative Assistant I to support court staff with policy application, scheduling, records management, and routine communications. The role involves preparing reports, maintaining databases, and coordinating with internal offices and outside agencies.

Under supervision of a Department Head, you will handle timekeeping, travel expense forms, and basic payroll processes while ensuring accurate records and efficient office procedures.