Administrative Assistant I — Court Operations Support

Commonwealth of Massachusetts; Massachusetts; On-site; USD 42,000 - 56,000; Full time

Job summary

Commonwealth of Massachusetts is seeking a detail-oriented administrative professional for the Probation Service. The role supports court staff with policies, procedures, and office operations, including screening calls, scheduling meetings, and maintaining records and databases.

Responsibilities include preparing fiscal documents, processing time reporting, handling correspondence, and coordinating with other offices and outside agencies.

Qualifications

• Associate degree from an accredited college or university.
• Two (2) years of related work experience.
• Equivalent combinations of education and experience will be considered.

Responsibilities

• Provides clerical and procedural support, including answering the telephone and greeting visitors.
• Maintains time and reporting information and prepares fiscal documents.
• Maintains department records and invoices; monitors inventory and orders supplies.
• Provides administrative support to departmental staff for special projects.
• Acts as liaison with other offices, departments, and outside agencies; arranges meetings.
• Compiles and prepares reports on a monthly/quarterly basis for Judges and the Administrative office.
• Assists with timesheets, time off requests, and travel expense forms.

Skills

Customer service

Multi-tasking

Organization & time management

Education

Associate degree

Tools

MS Office

Job description

Commonwealth of Massachusetts is seeking a detail-oriented administrative professional for the Probation Service. The role supports court staff with policies, procedures, and office operations, including screening calls, scheduling meetings, and maintaining records and databases.

Responsibilities include preparing fiscal documents, processing time reporting, handling correspondence, and coordinating with other offices and outside agencies.