Court Administration & Scheduling Specialist

Cumberland County, PA; Carlisle (Cumberland County); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Pension plan

457b deferred compensation

Educational assistance

Employee Assistance Program

Flexible Spending Account

Paid time off

Holidays

Life Insurance

Job summary

Cumberland County is seeking a dedicated administrative professional to perform varied secretarial and clerical tasks, ensuring efficient operation of the department. You will liaise with county, state, and federal agencies and assist with court-related coordination and scheduling.

The role emphasizes strong organizational skills, accurate transcript handling, and cross-functional collaboration within a public service environment.

Qualifications

• High School graduate or equivalent.
• 3-5 years working experience in office administration.
• Experience in the legal system preferred OR, any equivalent combination of experience and/or training.

Responsibilities

• Process Transcript requests; review and monitor FTR software for requests, verify accuracy of requests, correspond with requestor & transcriber, file completed transcripts with appropriate court office.
• Back up for dependency court hearings for judges and hearing officers, along with scheduling court hearings and keeping updated calendar for judges and hearing officers.
• Common Pleas Court Management System- Schedule court proceedings; generate hearing notices and other court forms; attend court as necessary.
• Greet the general public, jurors, internal and external departments, and assist with procedural questions and inquiries.
• Answer multiline phones, monitor office email inbox and court calendar inbox.
• Coordination of special events (i.e.: Naturalization Court and Swearing in Ceremonies)
• Contacting vendors for office equipment servicing and supplies for court department.
• Submitting SROs to IMTO/Maintenance for court department.
• Other duties as assigned.
• Staff is cross trained, and reallocation of duties occur periodically based on changing needs and caseload.

Skills

Liaison/coordination

Phone handling

Record keeping

Education

High School diploma or equivalent

Tools

FTR software

Common Pleas Court Management System

Job description

Cumberland County is seeking a dedicated administrative professional to perform varied secretarial and clerical tasks, ensuring efficient operation of the department. You will liaise with county, state, and federal agencies and assist with court-related coordination and scheduling.

The role emphasizes strong organizational skills, accurate transcript handling, and cross-functional collaboration within a public service environment.