Courseware & ISD Admin Specialist

CAE USA; Altus (OK); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Benefits package

Work-life balance

Career development

Recognition and advancement

Job summary

CAE USA Inc. is seeking an experienced administrative professional to support the ISD Manager and department. You will handle complex documents, prepare agendas and presentations, and manage data across TSCOs and courseware projects.

The role requires proficiency in MS Office, strong organizational skills, and the ability to work with minimal supervision in a government-contract environment. Equal opportunity employer; U.S. citizenship is required.

Qualifications

• High School diploma or equivalent; 2-year degree in administrative field preferred.
• 5-7 years administrative/secretarial experience, with 3-5 years at an advanced executive level.
• Proficient in Microsoft Excel, PowerPoint, Access and Word.
• Able to deliver oral presentations to management and customers.
• Willing to work overtime and any shift/day as required.
• Understanding of military protocols and DoD security clearance eligibility.
• U.S. citizenship required due to government contract.

Responsibilities

• Coordinates with ISD and C&DM to prepare and track TSCOs.
• Performs quality control of TSCO courseware prior to release.
• Maintains and updates TSSC databases with project data.
• Prepares agendas, PowerPoint presentations, and data extracts for meetings.
• Coordinates and attends monthly ICCB/TSCWG meetings.
• Handles office operations, information management, filing, and supplies.
• Composes meeting minutes, correspondence, and complex documents.
• Collects, verifies, and analyzes data from multiple sources.
• Audits baseline courseware on Learning Management Systems.
• Schedules SME reviews of courseware with ISD and TMS.
• Keeps SharePoint lists and libraries updated for project management.
• Assists ISD in proofreading and editing courseware and documents.

Skills

Oral presentations

Independent work

Overtime flexibility

Military protocols knowledge

Security clearance eligibility

Education

High School diploma or equivalent; 2-year administrative degree preferred

Tools

Microsoft Excel

PowerPoint

Access

Word

Job description

CAE USA Inc. is seeking an experienced administrative professional to support the ISD Manager and department. You will handle complex documents, prepare agendas and presentations, and manage data across TSCOs and courseware projects.

The role requires proficiency in MS Office, strong organizational skills, and the ability to work with minimal supervision in a government-contract environment. Equal opportunity employer; U.S. citizenship is required.