Courseware & Training Systems Administrator

CAE USA; Altus (OK); On-site; USD 42,000 - 54,000; Full time

Job summary

CAE USA is seeking an experienced ISD Administrative Specialist to provide comprehensive support to the ISD Manager and department. You will coordinate TSCOs with ISD/C&DM, perform quality control, manage courseware data, and prepare meeting materials for ICCB/TSCWG meetings.

The role requires strong MS Office skills, ability to present to management, meticulous data handling, and flexibility for overtime. DoD clearance eligibility and US citizenship are required for this government-contract

Qualifications

• High School diploma or equivalent; 2-year degree in administrative field preferred.
• 5-7 years administrative/secretarial experience, with 3-5 years at an advanced executive level
• Proficient in Microsoft Excel, PowerPoint, Access, and Word.
• Able to deliver oral presentations to management/customers
• Excellent written skills
• Able to work independently with minimal supervision
• Willing to work overtime and varied shifts
• Understanding of military protocols and customs is essential
• Eligible for DoD Personal Security Clearance
• U.S. citizens only due to government contract requirements

Responsibilities

• Coordinates with ISD and Configuration and Data Management (C&DM) to prepare and track TSCOs.
• Performs quality control of TSCO courseware prior to release
• Maintains and updates TSSC databases to track courseware projects
• Prepares monthly agendas, PowerPoint presentations, and extracts data for ICCB/TSCWG meetings
• Coordinates and attends monthly ICCB/TSCWG meetings
• Coordinates office operations and procedures (information management, filing, supplies)
• Composes and prepares meeting minutes, correspondence and reports
• Collects, records, verifies, and analyzes data from multiple sources
• Conducts periodic audits of baseline courseware on Learning Management Systems
• Coordinates with ISD staff and TMS to schedule SME reviews
• Maintains and updates SharePoint lists and document libraries
• Assists ISD team to proofread/edit courseware and related documents
• Performs all duties with minimal supervision to meet cost/schedule/quality standards
• Other duties as assigned

Skills

Oral presentations

Written communication

Independent work

Overtime flexibility

Security clearance readiness

Education

High School diploma or equivalent

2-year administrative degree preferred

Tools

Excel

PowerPoint

Access

Word

Job description

CAE USA is seeking an experienced ISD Administrative Specialist to provide comprehensive support to the ISD Manager and department. You will coordinate TSCOs with ISD/C&DM, perform quality control, manage courseware data, and prepare meeting materials for ICCB/TSCWG meetings.

The role requires strong MS Office skills, ability to present to management, meticulous data handling, and flexibility for overtime. DoD clearance eligibility and US citizenship are required for this government-contract