Courseware Support & ISD Operations Specialist

CAE; Altus (OK); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Benefits package

Work-life balance

Safe work environment

Professional development

Advancement opportunities

Fun culture

Job summary

CAE is seeking an experienced administrative specialist to provide comprehensive support to the ISD Manager and department in a defense-focused environment. The role requires coordinating TSCOs with ISD and C&DM, performing quality control on courseware, and managing project data across multiple systems.

You will prepare agendas, Proficiently use PowerPoint for presentations, and track data for monthly ICCB/TSCWG meetings.

Qualifications

• High School diploma or equivalent; 2-year degree preferred in administrative field
• 5-7 years administrative/secretarial experience, with 3-5 years at an advanced executive level
• Must be proficient in Microsoft Excel, PowerPoint, Access, and Word
• Must be able to deliver oral presentations to management and customers
• Must be able to work independently, with minimal supervision; overtime as required
• Must be willing to work any shift or day of the week as required; DoD security clearance eligibility

Responsibilities

• Coordinates with ISD and Configuration and Data Management to prepare and track Training System Change Orders (TSCOs).
• Performs quality control of TSCO courseware prior to release through established processes.
• Maintains and updates TSSC databases to track courseware projects including FCIFs, critiques, QACPs, and other project data.
• Prepares monthly agendas, PowerPoint presentations, and extracts data for ICCB/ TSCWG and other meetings as needed.
• Coordinates and attends monthly ICCB/TSCWG meetings.
• Coordinates office operations and procedures such as information management, filing systems, supplies, and other administrative services.
• Composes and prepares meeting minutes, correspondence, reports, and other complex documents.
• Collects, records, compiles, verifies, tracks and analyzes data and information from multiple sources.
• Conducts periodic audits of baseline courseware on Learning Management Systems.
• Coordinates with ISD staff and TMS to schedule SME reviews of courseware projects.
• Maintains and updates SharePoint lists and document libraries to assist in project management.
• Assists ISD team to proofread and edit material for courseware and related documents.
• Accurately and efficiently performs all duties with minimal supervision to meet standards for cost, schedule, and quality.
• Other duties as assigned

Skills

Excel

PowerPoint

Access

Word

Oral presentations

Independent work

Overtime

DoD clearance

Education

High School diploma or equivalent

Associate's degree in administrative field

Tools

SharePoint

Learning Management Systems

Job description

CAE is seeking an experienced administrative specialist to provide comprehensive support to the ISD Manager and department in a defense-focused environment. The role requires coordinating TSCOs with ISD and C&DM, performing quality control on courseware, and managing project data across multiple systems.

You will prepare agendas, Proficiently use PowerPoint for presentations, and track data for monthly ICCB/TSCWG meetings.