Courseware Operations Specialist

CAE Inc; Altus (OK); On-site; USD 52,000 - 72,000; Full time

Job summary

CAE Inc. is seeking an experienced administrative specialist to support the ISD Manager and department in a defense-focused environment in the United States. The role requires coordinating with ISD and C&DM, managing TSCOs, and maintaining courseware data across systems.

The ideal candidate has 5–7 years of admin experience, strong MS Excel/PowerPoint/Word skills, and the ability to prepare clear meeting materials and minutes. U.S. citizenship and DoD clearance eligibility are essential.

Qualifications

• High School diploma or equivalent; 2-year degree in administrative field preferred.
• 5-7 years administrative/secretarial experience, with 3-5 years at an advanced executive level.
• Proficient in Microsoft Excel, PowerPoint, Access and Word.
• Able to deliver oral presentations to management and customers.
• Excellent written communication skills.
• Able to work independently, with minimal supervision.
• Eligible for DoD Personal Security Clearance; U.S. citizenship required.

Responsibilities

• Coordinate with ISD and C&DM to prepare and track TSCOs.
• Quality control of TSCO courseware prior to release.
• Maintain and update TSSC databases to track courseware projects.
• Prepare monthly agendas, PowerPoint presentations, and data extracts for ICCB/TSCWG meetings.
• Coordinate and attend ICCB/TSCWG meetings.
• Coordinate office operations and procedures; info management, filing, supplies, etc.
• Prepare meeting minutes, correspondence, reports, and complex documents.
• Collect, record, verify, and analyze data from multiple sources.
• Conduct periodic audits of baseline courseware on LMS.
• Schedule SME reviews of courseware with ISD staff and TMS.
• Maintain SharePoint lists and document libraries for project management.
• Proofread and edit ISD materials as necessary.
• Perform all duties with minimal supervision to meet cost/schedule/quality standards.
• Other duties as assigned.

Skills

Excel

PowerPoint

Access

Word

Education

High School diploma or equivalent

2-year administrative degree

Tools

SharePoint

Job description

CAE Inc. is seeking an experienced administrative specialist to support the ISD Manager and department in a defense-focused environment in the United States. The role requires coordinating with ISD and C&DM, managing TSCOs, and maintaining courseware data across systems.

The ideal candidate has 5–7 years of admin experience, strong MS Excel/PowerPoint/Word skills, and the ability to prepare clear meeting materials and minutes. U.S. citizenship and DoD clearance eligibility are essential.