Courseware Operations & Admin Specialist

CAE; Altus (AR); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Benefits package

Work-life balance

Empowerment

Professional development

Job summary

CAE USA Inc. is seeking an experienced administrative professional to support the ISD Manager and department. The role involves coordinating TSCOs, preparing agendas, and maintaining courseware data, with emphasis on accuracy and security.

Responsibilities include data analysis, document management, and producing presentations for leadership meetings, while ensuring compliance with DoD requirements and company policies.

Qualifications

• High School diploma or equivalent; 2-year degree in administrative field preferred.
• 5-7 years administrative/secretarial experience, with 3-5 years at an advanced executive level.
• Must be proficient in Microsoft Excel, PowerPoint, Access, and Word.
• Must be able to effectively deliver oral presentations to management and customers.
• Must display excellent written skills.
• Must be able to work independently, with minimal supervision.
• Must be willing to work overtime as required.
• Understanding of military protocols and customs is essential.
• Incumbent must be eligible for DoD Personal Security Clearance.
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Responsibilities

• Coordinates with ISD and C&DM to prepare and track TSCOs.
• Performs quality control of TSCO courseware prior to release through established processes.
• Maintains and updates TSSC databases to track courseware projects.
• Prepares monthly agendas, PowerPoint presentations, and extracts data for ICCB/ TSCWG meetings.
• Coordinates and attends ICCB/TSCWG meetings.
• Coordinates office operations and procedures such as information management, filing systems, supplies, and other administrative services.
• Composes and prepares meeting minutes, correspondence, reports, and other complex documents.
• Collects, records, compiles, verifies, tracks and analyzes data from multiple sources.
• Conducts periodic audits of baseline courseware on Learning Management Systems.
• Coordinates with ISD staff and TMS to schedule SME reviews of courseware projects.
• Maintains and updates SharePoint lists and document libraries to assist in project management.
• Assists ISD team to proofread and edit material for courseware and related documents.
• Accurately and efficiently performs all duties with minimal supervision to meet standards for cost, schedule, and quality.
• Other duties as assigned

Skills

Microsoft Excel

PowerPoint

Word

Access

Oral presentations

Independent work

Attention to detail

Education

High School diploma or equivalent

2-year degree in administrative field preferred

Tools

SharePoint

MS Office Suite

TSCO/CCP tools

Job description

CAE USA Inc. is seeking an experienced administrative professional to support the ISD Manager and department. The role involves coordinating TSCOs, preparing agendas, and maintaining courseware data, with emphasis on accuracy and security.

Responsibilities include data analysis, document management, and producing presentations for leadership meetings, while ensuring compliance with DoD requirements and company policies.