Counseling Office Coordinator: Records & Scheduling

Fargo Public Schools; Fargo (ND); On-site; USD 32,000 - 40,000; Full time

Job summary

Fargo Public Schools in Fargo, ND is seeking an Administrative Records Clerk to support counseling and administrative staff by processing and maintaining school records, handling daily office tasks, and routing communications.

Responsibilities include assisting with PowerSchool updates, scheduling, filing, and coordinating college applications and transcripts; requires a high school diploma or GED and at least one year of office experience.

Qualifications

• High school diploma or GED required.
• Minimum Of One-year Previous Office Experience Required.
• Experience working with PowerSchool preferred.
• Experience working at a school in a clerical position preferred.

Responsibilities

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Answers routine phone inquiries, takes messages, routes calls.
• Distributes mail for counseling department.
• Registers new students and requests and processes new student records.
• Maintains student demographics on computer.
• Schedules appointments for counselors.
• Coordinates and processes college applications and transcripts for students.
• Types, prepares, distributes, records, reports, correspondence etc. related to counseling functions.
• Processes and maintains student records.
• Takes/transcribes notes for correspondence.
• Processes withdrawals and sends out files to other schools as requested.
• Types the newsletters as requested
• Collaborates with the registrar on duties including, but not limited to:
• Maintains cumulative files
• Updating PowerSchool
• Graduation
• Petitions

Skills

Phone support

Collaboration

Record maintenance

Education

High school diploma or GED

Tools

PowerSchool

Job description

Fargo Public Schools in Fargo, ND is seeking an Administrative Records Clerk to support counseling and administrative staff by processing and maintaining school records, handling daily office tasks, and routing communications.

Responsibilities include assisting with PowerSchool updates, scheduling, filing, and coordinating college applications and transcripts; requires a high school diploma or GED and at least one year of office experience.