Counseling Secretary

Fargo Public Schools; Fargo (AR); On-site; USD 26,000 - 32,000; Full time

Job summary

Fargo Public Schools is seeking a full-time Records Clerk for the counseling office on a 10-month schedule. The role involves processing and maintaining accurate school and student records, scheduling counselors, and coordinating transcripts and college applications.

The ideal candidate has at least one year of office experience, familiarity with PowerSchool, and prior clerical work in a school setting. This position requires cooperation with staff and students and the ability to handle

Qualifications

• High school diploma or GED required.
• Minimum of one-year previous office experience required.
• Experience working with PowerSchool preferred.
• Experience working at a school in a clerical position preferred.

Responsibilities

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Answers routine phone inquiries, takes messages, routes calls.
• Distributes mail for counseling department.
• Registers new students and requests and processes new student records.
• Maintains student demographics on computer.
• Schedules appointments for counselors.
• Coordinates and processes college applications and transcripts for students.
• Types, prepares, distributes, records, reports, correspondence etc. related to counseling functions.
• Processes and maintains student records.
• Takes/transcribes notes for correspondence.
• Processes withdrawals and sends out files to other schools as requested.
• Types the newsletters as requested.
• Participate in all mandatory training or training appropriate to the position as required by the district.
• Collaborates with the registrar on duties including, but not limited to: Maintaining cumulative files, Updating PowerSchool, Graduation, Petitions

Skills

Office experience

Clerical skills

Communication

Education

High school diploma or GED

Tools

PowerSchool

Job description

Job Type Full time

Benefits Eligibility Benefits Eligible

Schedule 10-months Monday through Friday

Salary Range Group 3 from $18.61 - $23.08/hour

Position Purpose: Serves the counseling/administrative staff by processing and maintaining accurate school/student records and completing other tasks of the counseling office as requested.

Responsibilities

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Answers routine phone inquiries, takes messages, routes calls.
• Distributes mail for counseling department.
• Registers new students and requests and processes new student records.
• Maintains student demographics on computer.
• Schedules appointments for counselors.
• Coordinates and processes college applications and transcripts for students.
• Types, prepares, distributes, records, reports, correspondence etc. related to counseling functions.
• Processes and maintains student records.
• Takes/transcribes notes for correspondence.
• Processes withdrawals and sends out files to other schools as requested.
• Types the newsletters as requested.
• Participate in all mandatory training or training appropriate to the position as required by the district.
• Collaborates with the registrar on duties including, but not limited to:
  • Maintaining cumulative files
  • Updating PowerSchool
  • Graduation
  • Petitions

Qualifications

• High school diploma or GED required.
• Minimum of one-year previous office experience required.
• Experience working with PowerSchool preferred.
• Experience working at a school in a clerical position preferred.

"Fargo Public Schools (FPS) is dedicated to fostering an educational environment rooted in inclusivity and academic freedom. Our FPS Philosophies articulate our commitment to these principles, guiding our practices to ensure every student's success. We invite candidates to thoroughly review our FPS Philosophies as they reflect the foundational values and expectations for all FPS employees. By applying, candidates express their commitment to embracing and upholding these philosophies in their professional practice, contributing to a culture of excellence and inclusivity within our schools."

Fargo Public Schools does not offer or provide sponsorships. Applicants must be legally authorized to work in the United States.

Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.

For more information or questions please call 701-446-1000 or email [e-mail].

The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.