Bookkeeper

Fargo Public Schools; Fargo (ND); On-site; USD 27,000 - 34,000; Full time

Job summary

Fargo Public Schools is seeking a full-time Office Assistant at Davies High School to support the principal with financial bookkeeping and front-desk duties. The role includes handling payments, budgeting assistance, and records management in a busy school environment.

The position emphasizes accuracy and collaboration with staff, students, and families. Benefits eligibility applies, with a 10-month schedule and hours from 7:00 am to 3:30 pm.

Qualifications

• High School Diploma or GED required.
• Minimum one year of office experience.
• Experience with Google Docs preferred; Excel proficiency in Microsoft Office.

Responsibilities

• Receive and credit monies from activities and fundraisers.
• Maintain accurate records of registration and activity fees.
• Process purchase orders and invoices; coordinate with AP.
• Prepare deposits and monthly financial summaries.

Skills

Communication

Organizational skills

Teamwork

Education

High School Diploma or GED

Tools

Google Docs

Microsoft Office

Excel

Job description

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Frontline Applicant Tracking - Fargo Public Schools

• Position Type:
  Support Staff/ Office Assistant
• Date Posted:
  9/9/2026
• Location:
  Davies High School
• Date Available:
  Immediate

Job Type Full time

Benefits Eligibility Benefits Eligible

Schedule 10-months Monday through Friday 7:00 am to 3:30 pm

Salary Range Group 4 from $19.64 to $24.63 per hour

Position Purpose: To conscientiously and objectively serve the district and assist the principal in such a capacity as to relieve him/her of paperwork and other encumbrances specifically within the realm of financial bookkeeping.

Responsibilities:

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Receive and properly credit monies from all activities and fundraisers.
• Collect and keep accurate records of registration and activity fees.
• Track activity fee payments, update parking permit information, track homecoming shirts, student activities passes and yearbook sales.
• Process refunds for returns/duplicate payments etc. Request refund checks when applicable.
• Send in monthly credit card statement/receipts. Re-allocate charges through JP Morgan where applicable.
• Prepare deposits and take them to the bank.
• Prepare and send cash receipts summary for each deposit.
• Process all purchase orders. Educate coaches and advisors on purchase order process. Forward receipts & invoices received to AP dept. Work with vendors on reconciling any open invoices needing to be paid.
• Process orders for all Amazon, Staples, Business Advantage & other vendors set up with online FPS accounts.
• Request funds transfers and process journal entries.
• Prepare ticket boxes, seed money, concessions or fundraising cashboxes and official/worker vouchers for each home event.
• Prepare 50/50 raffle, deposits proceeds & keep records.
• Process payment vouchers for officials and workers of home events.
• Request W9 and direct deposit information from new workers.
• Work with Activities Secretary and HR on setting up new FPS activity workers
• Enter in payment vouchers for game workers, officials, and lifeguards
• Forward payroll additional pay requests
• Record keeping and disbursement of petty cash.
• Work with Principals, Dept. Chairs, Coaches and Advisors on building, activity and fundraising accounts. Email budget reports and verify fund availability prior to processing PO's. Work with advisors and coaches on creating a budget/cost analysis for upcoming field trips etc.
• Request budget revisions, when applicable.
• Work with Accounting on issuing invoices for lost items/fines.
• General office duties; assist students, teachers, parents, administrators, guests at the front counter, answer phone.
• Assist parents with credit card transactions to process payments for lunch, activity fees etc.
• Work with Booster Club on fundraising accounts as well as approved fundraising requests.
• Work with Nutrition Services and parents on activity fee waivers
• NSF checks- review list & contact parent if in receipt of check to be deposited.
• A key component to successful completion of this job is accuracy.

Minimum Qualifications:

• High School Diploma or GED
• Minimum one year of previous office experience

  Preferred Qualifications:

  • Experience working with Google Docs
  • Proficiency in Microsoft Office Suite, notably with Excel

  The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on a student's, parent's, guardian's, or employee's race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, age, or any other status protected by law.

  Any person having inquiries concerning the District's compliance with the regulations implementing Title VI, Title IX, the Americans with Disabilities Act (ADA), or Section 504 is directed to contact Dr. Patricia Cummings, Director of Compliance, who has been designated by the District to coordinate efforts to comply with the regulations regarding nondiscrimination. The office address and telephone number of Dr. Cummings are as follows: 700 7th Street S., Fargo, North Dakota 58103, [phone].

  If any person believes that the District or District staff have inadequately applied the regulations of (1) Title VI of the Civil Rights Act of 1964, (2) Title IX of the Education Amendment Act of 1972, (3) Section 504 of the Rehabilitation Act of 1973, or (4) the Americans with Disabilities Act, they may bring forward a grievance to the District's Section Director of Compliance who serves as the 504 Coordinator. The District's grievance procedures are established to provide a prompt and equitable resolution of a complaint. However, it should be understood by the individual involved that a complaint can be made to the Office for Civil Rights without going through the District's grievance procedures:

  U.S. Department of Education
  Office for Civil Rights
  Lyndon Baines Johnson Department of Education Bldg
  400 Maryland Avenue, SW
  Washington, DC 20202-1100

  Internal applicants only.
  (Substitutes please use "External Applicants")

  Need Help?

  We're here to help! For questions regarding position qualifications or application procedures, please contact Fargo Public Schools directly.

  For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.