Counseling Secretary

Fargo Public Schools; Fargo (ND); On-site; USD 32,000 - 42,000; Full time

Job summary

Fargo Public Schools seeks a dedicated clerical assistant to support counseling services in Fargo, ND. The role involves answering phones, coordinating records, scheduling counselor appointments, and maintaining student demographics in PowerSchool.

You will prepare correspondence, process transcripts, and assist with mail distribution. Internal applicants only; employment requires eligibility to work in the United States.

Qualifications

• High school diploma or GED is required.
• Minimum of one year of office experience required.
• Experience with PowerSchool preferred.
• Experience working at a school in a clerical position preferred.

Responsibilities

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Answers routine phone inquiries, takes messages, routes calls.
• Distributes mail for counseling department.
• Registers new students and processes new student records.
• Maintains student demographics on computer.
• Schedules appointments for counselors.
• Coordinates and processes college applications and transcripts for students.
• Types, prepares, distributes, records, reports, correspondence etc. related to counseling functions.
• Processes and maintain student records.
• Takes/transcribes notes for correspondence.
• Processes withdrawals and sends out files to other schools as requested.
• Types the newsletters as requested
• Participate in all mandatory training or training appropriate to the position as required by the district.
• Collaborates with the registrar on duties including, but not limited to: Updating PowerSchool, Graduation, Petitions

Skills

Organizational skills

Multitasking

Team collaboration

Education

High school diploma or GED

Tools

PowerSchool

Job description

Frontline Applicant Tracking - Fargo Public Schools

Responsibilities

• Communicates, collaborates, and cooperates with colleagues, supervisors, and students.
• Answers routine phone inquiries, takes messages, routes calls.
• Distributes mail for counseling department.
• Registers new students and requests and processes new student records.
• Maintains student demographics on computer.
• Schedules appointments for counselors.
• Coordinates and processes college applications and transcripts for students.
• Types, prepares, distributes, records, reports, correspondence etc. related to counseling functions.
• Processes and maintain student records.
• Takes/transcribes notes for correspondence.
• Processes withdrawals and sends out files to other schools as requested.
• Types the newsletters as requested
• Participate in all mandatory training or training appropriate to the position as required by the district.
• Collaborates with the registrar on duties including, but not limited to:
  • Updating PowerSchool
  • Graduation
  • Petitions

Qualifications

• High school diploma or GED required.
• Minimum of one-year previous office experience required.
• Experience working with PowerSchool preferred.
• Experience workingat a school in a clerical position preferred.

Internal applicants only.
(Substitutes please use "External Applicants")

Fargo Public Schools does not offer or provide sponsorships. Applicants must be legally authorized to work in the United States.

Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.

The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.