Corporate Receptionist & Front Desk Coordinator

Oppenheimer & Co. Inc.; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

Oppenheimer & Co. Inc. at its New York City corporate headquarters seeks a dynamic Receptionist to be the first point of contact for clients and visitors, upholding a welcoming environment while managing front desk operations.

The role includes greeting guests, managing conference room calendars, coordinating catering, and handling calls with discretion. Strong communication and multitasking abilities are essential for success.

Qualifications

• At least one year of relevant experience in a corporate environment.
• Ability to interface with all levels of employees and clients professionally.
• Ability to handle sensitive and confidential information with discretion.
• Ability to multitask and prioritize effectively.
• Must be a team player with an energetic, proactive disposition.
• Knowledge of MS Office (Outlook, Excel, Word).
• Excellent written, visual, and verbal communication skills.

Responsibilities

• Welcome and greet visitors and employees, determine nature and purpose of visit, and direct or chaperone them to specific destinations.
• Manage calendar (MS Outlook) for all conference rooms in conference center space
• Coordinate and communicate with employees reserving conference space use, including notifying employee of guest arrival
• Main point of contact for visitors (coat/luggage storage, direction to restrooms, beverage services)
• Answer telephone and direct calls, screen, or forward calls, provide information, take messages or schedule appointments
• Arrange catering with approved vendors and maintain cleanliness in conference room
• Maintain a professional environment in the reception area
• Request technology support for conference center
• Oversee use of conference center space and elevate issues
• Perform administrative duties such as scanning, photocopying, faxing, filing, collating and creating mailing labels
• Manage pump room usage
• Assist with ad hoc projects as assigned by HR

Skills

Professional communication

Multitasking

Discretion

Tools

MS Office

Job description

Oppenheimer & Co. Inc. at its New York City corporate headquarters seeks a dynamic Receptionist to be the first point of contact for clients and visitors, upholding a welcoming environment while managing front desk operations.

The role includes greeting guests, managing conference room calendars, coordinating catering, and handling calls with discretion. Strong communication and multitasking abilities are essential for success.