Receptionist

Oppenheimer & Co. Inc.; New York (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

Oppenheimer & Co. Inc. at its New York City corporate headquarters seeks a dynamic Receptionist to be the first point of contact for clients and visitors, upholding a welcoming environment while managing front desk operations.

The role includes greeting guests, managing conference room calendars, coordinating catering, and handling calls with discretion. Strong communication and multitasking abilities are essential for success.

Qualifications

• At least one year of relevant experience in a corporate environment.
• Ability to interface with all levels of employees and clients professionally.
• Ability to handle sensitive and confidential information with discretion.
• Ability to multitask and prioritize effectively.
• Must be a team player with an energetic, proactive disposition.
• Knowledge of MS Office (Outlook, Excel, Word).
• Excellent written, visual, and verbal communication skills.

Responsibilities

• Welcome and greet visitors and employees, determine nature and purpose of visit, and direct or chaperone them to specific destinations.
• Manage calendar (MS Outlook) for all conference rooms in conference center space
• Coordinate and communicate with employees reserving conference space use, including notifying employee of guest arrival
• Main point of contact for visitors (coat/luggage storage, direction to restrooms, beverage services)
• Answer telephone and direct calls, screen, or forward calls, provide information, take messages or schedule appointments
• Arrange catering with approved vendors and maintain cleanliness in conference room
• Maintain a professional environment in the reception area
• Request technology support for conference center
• Oversee use of conference center space and elevate issues
• Perform administrative duties such as scanning, photocopying, faxing, filing, collating and creating mailing labels
• Manage pump room usage
• Assist with ad hoc projects as assigned by HR

Skills

Professional communication

Multitasking

Discretion

Tools

MS Office

Job description

Who We Are

Oppenheimer & Co. Inc. (“Oppenheimer”) is a leading middle-market investment bank and full service broker-dealer. With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services.

Who We Are

Oppenheimer & Co. Inc. (“Oppenheimer”) is a leading middle-market investment bank and full service broker-dealer. With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services.

Job Description

The firm is seeking a dynamic and personable Receptionist to join our corporate headquarters in New York City. The Receptionist will be the first point of contact for our valued clients and will uphold a welcoming environment while managing our front desk operations.

Responsibilities

• Welcome and greet visitor and employees, determine nature and purpose of visit, and direct or chaperone them to specific destinations
• Manage calendar (MS Outlook) for all conference rooms in conference center space
• Coordinate and communicate with employee’s reserving conference space use, including notifying employee of guest arrival
• Main point of contact for visitors (services for coat/luggage storage, direction to restrooms, beverage (water/tea/coffee) services)
• Answer telephone and direct calls, screen, or forward calls, providing information, taking messages or scheduling appointments
• Arrange catering with approved vendors and maintain cleanliness in conference room
• Maintain a professional environment in the reception area
• Request technology support for conference center
• Oversee use of conference center space and elevate issues
• Perform administrative duties such as scanning, photocopying, faxing, filing, collating and creating mailing labels
• Manage pump room usage
• Assist with ad hoc projects as assigned by the Human Resources Department

Qualifications

• At least one year of relevant experience working in a corporate environment
• Able to interface and articulate well with all levels of employees and clients in a highly professional and friendly manner
• Ability to handle sensitive and confidential information with discretion
• Ability to handle multiple tasks simultaneously and prioritize effectively
• Must be a team player with an energetic, proactive and positive disposition
• Knowledge of MS Office (Outlook, Excel, Word)
• Excellent written, visual, and verbal communication skills

Compensation

For job postings in New York City, Oppenheimer is required by law to include a reasonable estimate of the salary range for this role. This salary range is specific to the City of New York and takes into account the wide range of factors that are considered in making salary decisions including but not limited to your skills, qualifications, experience, licensure and certifications, and other business and organizational needs. A reasonable estimate of the current base salary range is $50,000.00 - $55,000.00 at the time of this posting. Also, certain positions are eligible for additional forms of compensation such as discretionary bonus.