Corporate Meetings & Workplace Ops Specialist

Ricoh USA, Inc.; Boston (MA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Health insurance

401K

Tuition assistance

Paid vacation

Job summary

Ricoh USA, Inc. in Boston, MA is seeking a Workplace Operations & Events Specialist to coordinate onsite meetings, conferences, and events while delivering exceptional service.

This role covers room setup, AV support, mail services, and general office operations to ensure a seamless workplace experience. Ideal candidates have 1–2 years in event coordination, hospitality, or workplace services, with strong organizational and customer-facing skills.

Qualifications

• 1-2 years of experience in event coordination, workplace services, or related field.
• Strong customer-facing experience in a professional environment.
• High school diploma or GED required.
• Basic computer proficiency including Microsoft Office applications.

Responsibilities

• Coordinate and support corporate meetings, conferences, trainings, and events from setup through breakdown.
• Prepare conference rooms and spaces including furniture, AV, and readiness activities.
• Serve as primary contact for meeting and event support requests.
• Collaborate with customers, admin teams, vendors, and leadership to ensure successful events.
• Provide exceptional customer service and respond to workplace service requests promptly.
• Operate office equipment such as copiers, scanners, and printers.
• Perform document production, copying, scanning, binding, and quality control.
• Maintain service logs, inventory, and operation reports.

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Ricoh USA, Inc. in Boston, MA is seeking a Workplace Operations & Events Specialist to coordinate onsite meetings, conferences, and events while delivering exceptional service.

This role covers room setup, AV support, mail services, and general office operations to ensure a seamless workplace experience. Ideal candidates have 1–2 years in event coordination, hospitality, or workplace services, with strong organizational and customer-facing skills.