Onsite Event & Office Services Coordinator

RICOH; Boston (MA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

401K plan

Tuition assistance

Paid vacation and holidays

Job summary

Ricoh is seeking an Event Services Specialist to coordinate meetings, conferences, and large events, ensuring setup, AV support, and workplace readiness. The role involves heavy interaction with employees, vendors, and leadership, with a focus on delivering exceptional service in a fast-paced environment.

The position requires strong organizational skills, attention to detail, and the ability to lift and move equipment as needed.

Qualifications

• High school diploma or GED required.
• 1-2 years experience in event coordination, workplace services, office operations, hospitality, conference services, customer service, or related field.
• Strong customer-facing experience in a professional environment.
• Basic computer proficiency, including Microsoft Office applications.

Responsibilities

• Coordinate and support corporate meetings, conferences, training sessions, and special events from setup through breakdown.
• Prepare conference rooms and meeting spaces, including furniture arrangements, room resets, audiovisual support, and workplace readiness activities.
• Serve as a primary point of contact for meeting and event support requests.
• Collaborate with customers, administrative teams, vendors, and leadership to ensure successful execution of meetings and events.
• Provide exceptional customer service and respond to workplace service requests in a timely and professional manner.

Skills

Event coordination

Customer service

Office software

Education

High school diploma or GED

Tools

MS Office

Copiers/Printers

AV equipment

Job description

Ricoh is seeking an Event Services Specialist to coordinate meetings, conferences, and large events, ensuring setup, AV support, and workplace readiness. The role involves heavy interaction with employees, vendors, and leadership, with a focus on delivering exceptional service in a fast-paced environment.

The position requires strong organizational skills, attention to detail, and the ability to lift and move equipment as needed.