Dynamic Workplace Events & Operations Specialist

RICOH; Boston (MA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

401K

Tuition assistance

Paid vacation

Job summary

Ricoh is seeking a Workplace Operations & Events Specialist in Boston to coordinate corporate meetings, conferences, and events, ensuring smooth setup, execution, and breakdown. The role emphasizes customer service and proactive support of employees, visitors, and vendors.

The ideal candidate has hands-on experience with conference services, workplace operations, or office administration, and can manage multiple tasks in a fast-paced environment while lifting and moving equipment as needed.

Qualifications

• 1-2 years of experience in event coordination, workplace services, office operations, hospitality, conference services, customer service, or a related field.
• Strong customer-facing experience in a professional environment.
• Basic computer proficiency, including Microsoft Office applications.

Responsibilities

• Coordinate and support corporate meetings, conferences, training sessions, and special events from setup through breakdown.
• Prepare conference rooms and meeting spaces, including furniture arrangements, room resets, audiovisual support, and workplace readiness activities.
• Serve as a primary point of contact for meeting and event support requests.
• Collaborate with customers, administrative teams, vendors, and leadership to ensure successful execution of meetings and events.
• Provide exceptional customer service and respond to workplace service requests in a timely and professional manner.

Skills

Event coordination

Hospitality

Office operations

Customer service

MS Office

Education

High school diploma or GED

Tools

Printer/copier equipment

Mailroom equipment

Job description

Ricoh is seeking a Workplace Operations & Events Specialist in Boston to coordinate corporate meetings, conferences, and events, ensuring smooth setup, execution, and breakdown. The role emphasizes customer service and proactive support of employees, visitors, and vendors.

The ideal candidate has hands-on experience with conference services, workplace operations, or office administration, and can manage multiple tasks in a fast-paced environment while lifting and moving equipment as needed.