Corporate Meetings & Events Specialist

First-Command-Financial-Services; Fort Worth (TX); On-site; USD 45,000 - 90,000; Full time

Job summary

First Command Financial Services is seeking an experienced Meetings and Events Coordinator in Fort Worth, TX. You will plan, coordinate, and execute corporate meetings, conferences, training programs, and special events from inception through completion.

The role requires strong organizational skills, vendor management, and the ability to handle multiple events in a fast-paced environment, with occasional travel and on-site support as needed.

Qualifications

• 3–5 years of event planning experience.
• Experience with meetings, conferences, and trade shows.
• CMP certification preferred but not required.
• Willingness to travel domestically 5–7%.
• Strong vendor management and negotiation skills.

Responsibilities

• Plan, coordinate and execute corporate meetings, conferences, training programs, workshops, and special events from inception through completion.
• Manage timelines, budgets, and logistics for events.
• Coordinate meals, hotel rooms, ground and air transportation.
• Maintain detailed event timelines, schedules and logistics plans.
• Coordinate meeting room setups, AV, signage, and onsite execution.
• Prepare room setup with Property Management and event venues.
• Prepare BEOs with event venues.
• Respond promptly to meetings and events inquiries via calls and e-mails.
• Act as a backup for other meetings and events team members.
• Assist annual conferences administrative tasks (Sales Summit, Advisor Awards Celebration, Circle of Excellence).
• Manage event registration system (Cvent), attendee communications, and reporting.
• Assist the Manager with administrative tasks as required.
• Coordinate trade shows participation and execution; staffing, on-site booth setup, and logistics.
• Monitor event budgets, process invoices, reconcile expenses, and keep records.
• Maintain exceptional customer service with executives, employees, and partners.
• Track event metrics and provide post-event reporting and recommendations.
• Support multiple events simultaneously while meeting deadlines.

Skills

Interpersonal skills

Communication

Customer service

Organizational skills

Project management

Event planning

Cvent

Microsoft Office

Travel coordination

Onsite event support

Education

High school diploma

Associate or Bachelor’s in Hospitality

Event Management or related field

Tools

Cvent

Job description

First Command Financial Services is seeking an experienced Meetings and Events Coordinator in Fort Worth, TX. You will plan, coordinate, and execute corporate meetings, conferences, training programs, and special events from inception through completion.

The role requires strong organizational skills, vendor management, and the ability to handle multiple events in a fast-paced environment, with occasional travel and on-site support as needed.