Program Coordinator

LHH Recruitment Solutions; Fort Worth (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

LHH Recruitment Solutions is seeking a Program Coordinator for a permanent opportunity with our client in the Fort Worth, TX area. This onsite role will support event and program planning, logistics, coordination, and conference-related initiatives.

The ideal candidate thrives in a fast-paced, highly organized environment and enjoys keeping moving pieces on track from planning through execution. Up to 25% domestic travel is expected.

Qualifications

• 2–4 years of experience in program coordination or related role.
• Experience supporting programs/events in a regulated industry preferred.
• Strong organizational skills and ability to multitask.
• Excellent written and verbal communication; cross-functional collaboration.
• Proficiency with MS Office (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Support the planning, coordination, and execution of programs, events, meetings, and conferences.
• Manage event logistics including timelines, schedules, registration details, materials, supplies, and attendee communications.
• Coordinate with internal teams, vendors, venues, speakers, and stakeholders for timely completion of details.
• Assist with conference planning including agenda coordination, travel logistics, and onsite execution.
• Track timelines, deliverables, and action items to keep programs moving forward.
• Provide onsite support before, during, and after events for optimal participant experience.
• Identify logistical issues and communicate updates to teams.

Skills

Event coordination

Logistics management

Program coordination

Vendor coordination

Microsoft Office

Tools

Microsoft Excel

Outlook

PowerPoint

Word

Job description

LHH is currently recruiting for a Program Coordinator for a permanent opportunity with our client in the Fort Worth, TX area. This role will support event and program planning, logistics, coordination, and conference-related initiatives. This ideal candidate is someone who thrives in a fast-paced, highly organized environment and enjoys keeping moving pieces on track from planning through execution. This is an onsite role at our client’s office in the Fort Worth area and will require up to 25% domestic travel.

Responsibilities:

• Support the planning, coordination, and execution of programs, events, meetings, and conferences.
• Manage event and program logistics including timelines, schedules, registration details, materials, supplies, and attendee communications.
• Coordinate with internal teams, vendors, speakers, venues, and other stakeholders to ensure all program details are completed accurately and on time.
• Assist with conference planning, including agenda coordination, room setup, speaker support, travel logistics, event materials, and onsite execution.
• Track project timelines, deliverables, follow-ups, and action items to keep programs moving forward.
• Maintain accurate program documentation, reports, spreadsheets, vendor information, and event-related records.
• Assist with budget tracking, invoice coordination, purchase requests, and expense documentation as needed.
• Provide onsite support before, during, and after events to ensure a smooth participant and stakeholder experience.
• Identify logistical issues, troubleshoot challenges, and communicate updates clearly to the appropriate teams.
• Support post-event wrap-up, including feedback collection, reporting, materials organization, and process improvement recommendations.

Qualifications:

• 2–4 years of experience in program coordination, event coordination, conference planning, logistics, administrative coordination, or a related role.
• Experience supporting programs, events, or conferences within a regulated industry highly preferred.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and details at once.
• Experience supporting events, programs, meetings, conferences, or other complex logistics-driven initiatives.
• Experience coordinating with vendors, venues, speakers, attendees, or senior stakeholders.
• Excellent written and verbal communication skills with the ability to work cross-functionally with internal and external stakeholders.
• High attention to detail and ability to maintain accuracy across schedules, documents, spreadsheets, and event materials.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Ability to anticipate needs, solve problems quickly, and stay calm under pressure during live events or deadline-driven situations.
• Comfortable working onsite in Fort Worth and providing hands-on support for programs, events, and meetings.
• Ability to travel domestically up to 25% as needed for conferences, events, meetings, and program-related initiatives.