Strategic Corporate Meetings & Events Coordinator

First Command Financial Services, Inc.; Fort Worth (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

First Command Financial Services, Inc. is seeking an experienced Meetings and Events Coordinator to plan, coordinate, and execute corporate meetings, conferences, and special events from concept through completion.

You will manage multiple events, ensuring flawless logistics, superior attendee experiences, and proactive problem solving in a fast-paced environment. Collaboration with stakeholders and vendors is essential to success.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree in hospitality, event management, business administration, marketing, or related field preferred.
• Minimum 3-5 years of professional experience in event planning, meeting management, hospitality, administrative support, or related field.
• CMP certification preferred but not required; ongoing professional development encouraged.

Responsibilities

• Plan, coordinate and execute corporate meetings, conferences, training programs, workshops, and special events from inception through completion.
• Ensure clear delivery expectations are established with stakeholders and clients for each event.
• Coordinate meals, hotel rooms, ground and air transportation.
• Maintain detailed event timelines, schedules and logistics plans.
• Coordinate meeting room setups, audiovisual requirements, signage, and onsite event execution.
• Prepare room setup with Property Management and event venues.
• Prepare BEOs with event venues.
• Respond to inquiries regarding meetings and events in a timely manner.
• Assist meetings and events team with annual conferences administrative tasks – Sales Summit, Advisor Awards Celebration, Circle of Excellence.
• Manage event registration system (Cvent), attendee communications, and reporting for seamless participant experience.
• Monitor event budgets, process invoices, reconcile expenses and maintain financial records.
• Travel to and support events as needed; occasional evenings or weekends.

Skills

Interpersonal skills

Communication

Customer service

Organization

Project management

Event planning

Attention to detail

Team coordination

Travel coordination

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Hospitality / Event Management / Business Administration / Marketing

Certified Meeting Professional (CMP) certification preferred

Tools

Cvent

MS Office

Job description

First Command Financial Services, Inc. is seeking an experienced Meetings and Events Coordinator to plan, coordinate, and execute corporate meetings, conferences, and special events from concept through completion.

You will manage multiple events, ensuring flawless logistics, superior attendee experiences, and proactive problem solving in a fast-paced environment. Collaboration with stakeholders and vendors is essential to success.