Corporate Events Coordinator & Liaison

Corewell Health; Grand Rapids (MI); On-site; USD 42,000 - 65,000; Full time

Job summary

Corewell Health is seeking an experienced events professional to manage service-line events, collaborate with Foundations and affiliated groups, and deliver exceptional customer service with a passion for the service line.

In this full-time role, you will anticipate needs, prioritize tasks, and meet deadlines with minimal supervision, including occasional evenings and weekends, while coordinating venues, catering, AV, decor, budgets and calendars.

Qualifications

• Bachelor’s degree in Communications, Marketing, Hospitality Management or related field.
• At least 2 years of experience in office administrative management or related transferable skills.
• At least 2 years of experience coordinating special events or event planning.

Responsibilities

• Assist with negotiations for space contracts and booking event space, arranging food and beverage, supplies and audiovisual equipment, travel, signs, and décor.
• Conduct site visits, create room layouts, liaise with vendors, assist on-site production and cleanup, prepare nametags and materials, registration lists and seating cards; close out events as required.
• Assist with preparing budgets, track event finances including check requests, invoicing, and reporting; coordinate space visits and calendar scheduling; prepare and modify event contracts.
• Maintain and communicate overall calendar of events.

Skills

Event coordination

Budget tracking

Vendor liaison

Education

Bachelor’s Degree or equivalent in Communications, Marketing or Hospitality Management or related field

Job description

Corewell Health is seeking an experienced events professional to manage service-line events, collaborate with Foundations and affiliated groups, and deliver exceptional customer service with a passion for the service line.

In this full-time role, you will anticipate needs, prioritize tasks, and meet deadlines with minimal supervision, including occasional evenings and weekends, while coordinating venues, catering, AV, decor, budgets and calendars.