Event Specialist

spectrumhealth; Southfield (MI); On-site; USD 52,000 - 67,000; Full time

Job summary

Corewell Health Southfield Center is seeking a dedicated event coordinator to manage events for the service line, collaborating with Foundations and related service line affiliations. You will anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.

Responsibilities cover all aspects of special event management, providing outstanding customer service as an enthusiastic professional and building

Qualifications

• Bachelor's Degree in Communications, Marketing or Hospitality Management or related field.
• 2 years of relevant experience with office administrative management or in a work environment with transferable skills.
• 2 years of relevant experience coordinating special events / event planning.

Responsibilities

• Assists with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor.
• Conducts research, site visits, and resources to help staff decide on event possibilities; creates and revises room layouts; liaises with vendors; assists with on-site production and cleanup.
• Assists with budgets, progress reports to staff directors, tracks finances including invoicing and check requests, coordinates space visits and event calendars, and prepares/modifies event contracts.
• Maintains and communicates the overall calendar of events.

Education

Bachelor's Degree in Communications, Marketing or Hospitality Management or related field

Job description

Job Summary

Manages events related to the service line including but not limited to collaboration with Foundations and other related service line affiliations. Anticipates project needs, discerns work priorities, and meets deadlines with little supervision, and be willing to work occasional evenings and weekends. Responsibilities encompass all aspects of special event management including providing outstanding customer service as an enthusiastic professional who is passionate about the service line, and builds relationships with internal and external customers.

Essential Functions

• Assists with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.)
• Conducts research, makes site visits, and finds resources to help staff make decisions about event possibilities. Creates and revises room layouts for each event. Serves as liaison with vendors on event-related matters. Assists with managing on-site production and clean up for events as necessary. Prepares nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc. Closes out all events as required.
• Assists with preparing budgets and provides periodic progress reports to staff directors for each event project. Keeps track of event finances including check requests, invoicing, and reporting. Coordinates appointments and visits to see our space, and scheduling of events on the calendar. Prepares and modifies event contracts as requested.
• Maintains and communicates overall calendar of events

Qualifications

• Bachelor's Degree or equivalent Communications, Marketing or Hospitality Management or related field
• 2 years of relevant experience with office administrative management or in a work environment with transferable skills
• 2 years of relevant experience coordinating special events / event planning

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here .
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Corewell Health Southfield Center - 26901 Beaumont Blvd

Job Details

• Department Name: Site Admin CHP Building - Corporate
• Employment Type: Full time
• Shift: Day (United States of America)
• Weekly Scheduled Hours: 40
• Hours of Work: 8 a.m. to 4:30 p.m.
• Days Worked: Monday to Friday
• Weekend Frequency: N/A

Corewell Health Commitment

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Equal Employment Opportunity

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

Culture and Inclusion

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our c