Administrative Assistant

Corewell Health; Grand Rapids (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Benefits package

On-demand pay

Discounts directory

Identity theft protection

Retirement options

Benefits eligibility

Job summary

Corewell Health in Grand Rapids invites an Administrative Assistant to provide executive-level support to director-level leadership. The role requires strong organization, attention to detail, and proficiency with Microsoft Word, Excel, and Outlook.

You will manage calendars, prepare reports, and coordinate meetings in a fast-paced, on-site environment. Responsibilities include maintaining records, processing invoices, handling confidential information, and ensuring timely communications with

Qualifications

• Associate’s degree or equivalent in business, office administration, secretarial science, or related field.
• At least 3 years of relevant experience in secretarial or administrative support.
• Bachelor’s degree in related field preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for directors.
• Prepare reports and correspondence; maintain accurate records.
• Organize meetings and prepare agendas and minutes.
• Handle mail, filing, and office duties; maintain equipment and supplies.
• Assist in data collection and reporting; support confidentiality and professionalism.

Skills

Typing

Time management

Education

Associate’s Degree or equivalent in business/office administration

Bachelor’s Degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide executive-level support to director-level leadership. This position plays a key role in ensuring the smooth and efficient operation of administrative functions within the organization. The ideal candidate will be proficient in using standard office technology and software, including Microsoft Word, Excel, Outlook, and other productivity tools. Strong typing and keyboarding skills are essential.

This role requires excellent multitasking abilities, a proactive approach to problem-solving, and the ability to meet deadlines in a fast-paced environment. The Administrative Assistant will be responsible for managing calendars, preparing reports and correspondence, organizing meetings, and maintaining accurate records. The position is on-site at least three days per week, requiring a dependable and professional presence in the office to handle multiple priorities, and build trust and credibility with leadership team.

Essential Functions

• Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices
• Greets and communicates in a manner consistent with the organization’s core values, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility
• Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc
• Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies
• Schedules meetings, appointments, and manages calendars for directors. Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed
• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data. Independently maintains accountability for completion of assigned projects
• Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization

Qualifications

Required

• Associate’s Degree or equivalent business, office administration, secretarial science, or related field
• 3 years of relevant experience Secretarial or administrative support

Preferred

• Bachelor’s Degree in related field

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Corewell Health Place - 100 Corewell Drive NW - Grand Rapids

Department Name

Supply Chain Shared Services - Corporate

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8:30 a.m. - 5 p.m.

Days Worked

Monday - Friday

Weekend Frequency

N/A

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.