Event Specialist

Spectrum Health; Southfield (MI); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

On-demand pay with Payactiv

Discounts directory for deals

Identity theft protection

Retirement options with company match

Job summary

Corewell Health is seeking an experienced Event Coordinator to manage the full lifecycle of special events within the Southfield center. You will collaborate with internal teams, foundations, and service line affiliates, ensuring seamless execution and outstanding customer service.

The role requires 2+ years of event planning experience, strong vendor management, budget tracking, and the ability to work evenings or weekends as needed.

Qualifications

• Bachelor's degree or equivalent in Communications, Marketing, Hospitality Management or related field.
• 2 years of relevant experience in office administration or roles with transferable skills.
• 2 years of experience coordinating special events / event planning.

Responsibilities

• Assist with space contracts negotiations, book event space, arrange catering and AV, travel, signage and décor.
• Conduct site research and visits to support staff decisions on event options.
• Create and revise room layouts for each event.
• Serve as liaison with vendors on event-related matters.
• Support on-site production and cleanup for events as needed.
• Prepare nametags, materials, registration lists, seating cards and gift bags.
• Close out events and provide post-event documentation.
• Assist with budgets and provide progress reports to staff directors.
• Track event finances including check requests, invoicing and reporting.
• Coordinate space tours and schedule events on the calendar.
• Prepare and modify event contracts as requested.
• Maintain and communicate the overall calendar of events.

Skills

Event coordination

Vendor management

Budgeting & reporting

Education

Bachelor's degree in Communications / Marketing / Hospitality Management or related field

Job description

Job Summary

Manages events related to the service line including but not limited to collaboration with Foundations and other related service line affiliations. Anticipates project needs, discerns work priorities, and meets deadlines with little supervision, and be willing to work occasional evenings and weekends. Responsibilities encompass all aspects of special event management including providing outstanding customer service as an enthusiastic professional who is passionate about the service line, and builds relationships with internal and external customers.

Essential Functions

• Assists with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.)
• Conducts research, makes site visits, and finds resources to help staff make decisions about event possibilities.
• Creates and revises room layouts for each event.
• Serves as liaison with vendors on event-related matters.
• Assists with managing on-site production and clean up for events as necessary.
• Prepares nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Closes out all events as required.
• Assists with preparing budgets and provides periodic progress reports to staff directors for each event project.
• Keeps track of event finances including check requests, invoicing, and reporting.
• Coordinates appointments and visits to see our space, and scheduling of events on the calendar.
• Prepares and modifies event contracts as requested.
• Maintains and communicates overall calendar of events.

Qualifications Required

• Bachelor's Degree or equivalent Communications, Marketing, or Hospitality Management or related field
• 2 years of relevant experience with office administrative management or in a work environment with transferable skills
• 2 years of relevant experience coordinating special events / event planning

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health Cares for You

Comprehensive benefits package to meet your financial, health, and work/life balance goals.

Benefits

• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Employment Information

Primary Location: SITE - Corewell Health Southfield Center - 26901 Beaumont Blvd

Department Name: Site Admin CHP Building - Corporate

Employment Type: Full time

Shift: Day (United States of America)

Weekly Scheduled Hours: 40

Hours of Work: 8 a.m. to 4:30 p.m.

Days Worked: Monday to Friday

Weekend Frequency: N/A

Health & Safety Requirements

We require a drug‑free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on‑site or hybrid workplace category.

Accommodation & Equal Employment Opportunity

We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

Company Culture and Values

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

Company Overview

People are at the heart of everything we do, and the inspiration for our legacy of outstanding outcomes, innovation, strong community partnerships, philanthropy and transparency. Corewell Health is a not‑for‑profit health system that provides health care and coverage with an exceptional team of 60,000+ dedicated people—including more than 11,500 physicians and advanced practice providers and more than 15,000 nurses providing care and services in 22 hospitals, 300+ outpatient locations and several post‑acute facilities—and Priority Health, a provider‑sponsored health plan serving more than 1.2 million members. Through experience and collaboration, we are reimagining a better, more equitable model of health and wellness.