Corporate Accounting Billing Specialist

Saulsbury Industries, Inc; Odessa (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Saulsbury Industries, Inc. is seeking a Corporate Accounting Billing Specialist to manage invoicing and the billing cycle in a professional services environment.

You will prepare, review, and issue client invoices promptly with accuracy. The role collaborates with project managers and other departments, resolves billing discrepancies, and assists with month‑end close while ensuring adherence to contracts and corporate policies.

Qualifications

• Strong knowledge of accounting principles and billing procedures.
• Excellent written and verbal communication and strong attention to detail.
• Proficient in Microsoft Excel and typically use accounting software.

Responsibilities

• Prepare accurate client invoices based on contracts, time records, purchase orders, and/or project milestones.
• Collaborate with project managers, project controls and other departments to obtain required billing information for invoices.
• Review billing data for completeness and accuracy; identify and resolve discrepancies with project managers and others.
• Track and verify accuracy of signed timesheets on time & material projects.
• Ensure invoices reflect negotiated contract terms and provide detailed support.
• Track invoice disputes to ensure resolution; respond to client billing inquiries.
• Submit invoices through online portals and maintain proper documentation and audit trails.
• Contribute to process improvements to enhance billing accuracy and efficiency.
• Generate billing reports and ad hoc financial analyses; perform other tasks as needed.

Skills

Accounting principles

Billing procedures

Communication

Analytical thinking

Excel proficiency

Accounting software familiarity

Time management

Education

Associate’s or Bachelor’s in Accounting/Finance

Job description

Take your next step with Saulsbury Industries!

Location: Houston, Texas; Abilene, Texas; Dallas / Fort Worth, Texas or Odessa, Texas

Type: Full Time – In Office

Job Summary

The Corporate Accounting Billing Specialist is responsible for preparing, reviewing, and issuing invoices in a timely and accurate manner. This role plays a key part in managing the billing cycle, ensuring compliance with corporate policies, resolving billing discrepancies, and supporting month-end close processes. The Billing Specialist works closely with internal departments and external clients to ensure a high standard of service and financial accuracy.

Key Responsibilities/Competencies

- Prepare accurate client invoices based on contracts, time records, purchase orders, and/or project milestones
- Collaborate with project managers, project controls and other departments to obtain required billing information to prepare invoices for review prior to submitting to clients
- Review billing data for completeness and accuracy; identify and resolve discrepancies with project managers and others
- Track/verify accuracy of signed time sheets on time & material projects
- Ensure invoices reflect negotiated contract terms and conditions and provide required detail support
- Track invoice disputes to ensure adequate resolution, respond to client billing inquiries
- Submit applicable invoices through online customer portals
- Maintain proper documentation and audit trails for all billing transactions
- Contribute to process improvements to enhance billing accuracy and efficiency
- Generate billing reports, ad hoc financial analyses and perform other tasks as needed

Qualifications

- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred

- 2+ years of experience in billing, accounting, or accounts receivable, preferably in a corporate or professional services environment

Skills & Competencies

- Strong understanding of accounting principles and billing procedures
- Excellent communication (written and verbal), attention to detail and organizational skills
- Strong analytical and problem-solving abilities
- Proficient in Microsoft Excel and familiar with accounting software
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- High level of professionalism and confidentiality.

*The satisfactory completion of a background and credit check is required for

this position*

Physical Requirements

- Prolonged periods sitting at a desk and working on a computer.
- Ability to stand for extended periods of time.
- Ability to walk job sites and lay down yards.
- Occasional domestic travel.
- Ability to carry up to 35 pounds.

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.