Billing Specialist

Strata Innovative Solutions; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Strata Innovative Solutions in San Antonio, TX seeks a Billing Specialist to manage accurate customer invoicing and revenue collection. You will prepare invoices, review data, and work with Sales, Operations, and Finance to ensure timely billing and compliance.

The role requires 1+ year of billing or accounting experience, a degree in accounting/finance/business, and proficiency with ERP systems like Oracle, SAP, or COINS, plus strong Excel skills and attention to detail.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, Business, or related field.
• 1+ years of billing, accounts receivable, or related accounting experience.
• Strong understanding of billing processes and basic accounting principles.
• Experience with billing systems or ERP software such as Oracle or SAP; COINS preferred.
• Proficiency in Microsoft Excel and other MS Office applications.
• Attention to detail, organization, and ability to maintain confidentiality.
• Familiarity with revenue recognition, tax basics, and high-volume billing.
• Strong communication, problem-solving, and multi-tasking abilities.

Responsibilities

• Prepare and issue accurate customer invoices per contracts and pricing.
• Review billing data for accuracy, completeness, and authorization.
• Maintain and update customer accounts, billing schedules, and pricing.
• Resolve billing discrepancies, adjustments, and inquiries promptly.
• Collaborate with Sales, Operations, and Finance to ensure billing accuracy.
• Process credits, rebills, and refunds as needed.
• Ensure compliance with terms, standards, and regulatory requirements.
• Maintain organized billing records and documentation.
• Assist with month-end close activities related to billing and revenue.
• Support audits by providing billing documentation and reports.
• Identify and recommend process improvements to enhance billing accuracy and efficiency.

Skills

Attention to detail

Organizational skills

Analytical thinking

Problem solving

Customer service mindset

Multi-tasking

Communication skills

Billing knowledge

Education

Associate’s or Bachelor’s degree in Accounting/Finance/Business

Tools

Oracle

SAP

COINS Software

Microsoft Excel

MS Office

Job description

Job Details

Job Location: SA - SAN ANTONIO, TX 78247
Position Type: Full Time

Job Summary

The Billing Specialist is responsible for preparing, processing, and maintaining accurate customer billing records. This role ensures invoices are generated correctly and on time, resolves billing discrepancies, and works closely with internal teams and external customers to support timely and accurate revenue collection.

Key Responsibilities

• Prepare and issue accurate customer invoices in accordance with contracts, pricing, and company policies
• Review billing data for accuracy, completeness, and proper authorization
• Maintain and update customer accounts, billing schedules, and pricing information
• Resolve billing discrepancies, adjustments, and customer inquiries in a timely manner
• Collaborate with Sales, Operations, and Finance teams to ensure billing accuracy
• Process credits, rebills, and refunds as needed
• Ensure compliance with contractual terms, accounting standards, and regulatory requirements
• Maintain organized billing records and documentation
• Assist with month-end close activities related to billing and revenue
• Support audits by providing billing documentation and reports
• Identify and recommend process improvements to enhance billing accuracy and efficiency

Qualifications

• Required Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field (or equivalent experience)
• 1+ years of billing, accounts receivable, or related accounting experience
• Strong understanding of billing processes and basic accounting principles
• Experience with billing systems or ERP software such as Oracle or SAP – COINS Software experience is highly preferred
• Proficiency in Microsoft Excel and other MS Office applications
• High attention to detail and strong organizational skills
• Experience with contract-based or recurring billing
• Familiarity with revenue recognition principles
• Experience in a high-volume billing environment
• Knowledge of sales tax, VAT, or other applicable billing taxes
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Customer-service oriented mindset
• Ability to work independently and collaboratively
• Commitment to accuracy, confidentiality, and ethical financial practices