Coordinator, Schaefer School of Engineering and Science

stevens; Hoboken (NJ); Hybrid; USD 34,000 - 39,000; Part time

Job summary

Stevens Institute of Technology in Hoboken, NJ seeks a part-time, fixed-term Coordinator in the SES Core Engineering Office to provide administrative and office support to the Dean’s Undergraduate Studies.

The role is hybrid with hours 9 a.m.–2 p.m. on Wednesdays and Fridays, and occasional evenings/weekends as needed. Responsibilities include coordinating meetings, onboarding Adjunct Instructors, Workday/Coursedog logistics, budgeting, and payroll tasks.

Qualifications

• High School Diploma required; Bachelor's preferred.
• 1 year of office experience required.
• Preferred 1 year in higher education.

Responsibilities

• Provide administrative support for meetings, events, and committees.
• Coordinate onboarding of Adjunct Instructors, TAs, LAs, and CAs.
• Assist with Workday and Coursedog scheduling and instructor assignments.
• Coordinate TA/LA/CA budgeting, time allocation, and payroll.
• Maintain facilities access for Graduate and Teaching Assistants and Lab Monitors.

Skills

Self-starter

Interpersonal skills

Organizational skills

Time management

Written and verbal communication

Graphic design (Canva)

Education

High School Diploma

Bachelor's degree or equivalent

Tools

MS Office Suite

MS Teams

Zoom

Job description

Job Description

Working under the supervision of the Associate Director of the Undergraduate Studies, the Coordinator provides administrative and office support to the Schaefer School's Office of the Dean, Undergraduate Studies.

This is a part-time, fixed-term, hybrid position. Must have the ability to work weekdays (Wednesday and Friday availability preferred) from 9 a.m.-2 p.m., with off hours and weekends, as needed.

Essential Duties and Responsibilities

• Provide administrative and logistical support for meetings, events, and committees (Dean's Undergraduate Student Advisory Council (DUSAC), the SES Undergraduate Curriculum Committee (UGCC), Order of the Engineer ceremony, etc.) including, but not limited to:
  • Scheduling meeting/conference space(s)
  • Preparing, managing, and distributing meeting agendas and minutes
  • Coordinating catering/supply delivery logistics.
• Maintain certificate and award templates and process award checks for special academic events and competitions, including:
  • Ansary Entrepreneurship Competition
  • Gallois Autonomous Robot Competition
  • Several endowed Senior Design awards
• Coordinate job posting and onboarding of Adjunct Instructors, Teaching Assistants (TA), Lab Assistants (LA), and Course Assistants (CA) in Engineering Core courses.
• Assist with Workday and Coursedog logistics regarding course section scheduling and instructor assignments.
• Coordinate with the Associate Director and Schaefer School departments to ensure accurate TA, LA, and CA budgeting, time allocation, and payroll.
• Maintain access information to facilities for Graduate and Teaching Assistants and Lab Monitors.
• Perform other related duties, as needed.

Qualifications

• Required Education: High School Diploma
• Preferred Education: Bachelor's degree or equivalent combination of education and experience.
• Required Experience: 1 year of experience in an office setting
• Preferred Experience: 1 year of experience in higher education

Required Knowledge, Skills and Abilities

• A self-starter who demonstrates an ability to achieve goals and meet deadlines.
• A high level of professionalism with strong interpersonal and organizational skills.
• Ability to manage multiple tasks and projects with high attention to detail in a fast-paced environment.
• Advanced understanding of the Microsoft Office suite, with particular proficiency in Word, Outlook, Excel, Teams, and PowerPoint.
• Proficiency in virtual meeting platforms such as Zoom or MS Teams.
• Possess excellent organizational, written, oral communication, and presentation skills
• Skills in designing graphics for fliers and marketing using Canva and other applications, preferred.
• Willingness to occasionally work evenings and weekendsExempt (Salary)

Department

SES Core Engineering

Compensation Range

In compliance with the New Jersey Wage Transparency Act, the hourly base range for this position is $25 - $28. This range represents the University's good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position's scope and responsibilities, the candidate's experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at: Benefits Guidebook

EEO Statement

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stev