Coordinator II

AdientOne Consulting; Ridgefield (CT); On-site; USD 42,000 - 60,000; Full time

Job summary

AdientOne Consulting is seeking a detail-oriented Administrative Coordinator to support Clinical Pharmacology and Safety Sciences operations. You will manage documentation, data entry, and compliance tasks, working with CPS colleagues and external suppliers to ensure timely delivery of administrative activities.

The role requires strong Microsoft Office skills (Word, Excel, Outlook, SharePoint), excellent communication, and the ability to prioritize multiple deliverables.

Qualifications

• High school diploma required; business school certification or college degree preferred.
• Strong administrative, organizational, and multi-tasking skills; accuracy and attention to detail.

Responsibilities

• Monitor and respond to inquiries received primarily through email, ensuring timely and professional communication.
• Perform administrative activities in support of business operations, documentation management, and compliance.
• Maintain departmental tracking spreadsheets, inventories, databases, and systems, including data entry, query, review, editing, and updates.
• Execute document processing activities, including document creation, formatting, routing, and archiving.
• Use various computer systems and tools to support established processes and workflows.
• Follow applicable regulations, internal policies and procedures.
• Collaborate with team members and stakeholders to support operational efficiency and timely completion of deliverables.

Skills

Administrative support

Data entry

Document management

Communication

Team collaboration

Prioritization

Education

High school diploma

Business school certification or college degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

Job Description:

The coordinator supports business operations, documentation management, and compliance activities within the Clinical Pharmacology and Safety Sciences (CPS) Central Function Office.
This role works closely with internal CPS colleagues and enabling functions and may interact with external third-party suppliers to support operational processes, maintain documentation, and help ensure timely and accurate delivery of administrative activities.

Key responsibilities include:

• Monitor and respond to inquiries received primarily through email, ensuring timely and professional communication.


• Perform a variety of administrative activities in support of business operations, documentation management, and compliance activities, or for a specific project or initiative.


• Maintain departmental tracking spreadsheets, inventories, databases, and systems, including data entry, query, review, editing, and updates.


• Execute document processing activities, including document creation, formatting, routing, and archiving.


• Use various computer systems and tools to support established processes and workflows.


• Follow applicable regulations, internal policies and procedures.


• Collaborate with team members and stakeholders to support operational efficiency and timely completion of deliverables.

Skills:

• Strong computer skills and proficiency in Microsoft Office, including Microsoft Word, Excel, Outlook and SharePoint


• Experience working within and maintaining databases is preferred Strong administrative, organizational, and multi-tasking skills; demonstrates accuracy and attention to detail


• Ability to prioritize work and manage deliverables and track timelines


• Clear and professional verbal and written communication skills


• Collaborative, proactive and agile approach to supporting delivery of results


• Ability to work effectively as part of a team while supporting multiple stakeholder groups

Education:

• High school diploma required; business school certification or college degree preferred