Operations Coordinator

CommUnityCare; Austin (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

CommUnityCare is seeking an Operations Coordinator to provide high-level administrative and operational support to leadership teams across clinical sites in Austin, TX. You will help manage documentation, project tracking, and communications to keep day-to-day operations running smoothly.

The role emphasizes schedule coordination, meeting minutes, KPI reporting, data entry, and cross-functional collaboration with site managers. A strong organizational focus and attention to detail are essential.

Qualifications

• Minimum Education: High School Diploma or equivalent (higher degree accepted).
• Preferred Education: Associates Degree (higher degree accepted) in Business Administration, Healthcare Administration, or related field
• Minimum Experience: 2 years in administrative support, preferably in health or public sector
• Preferred Experience: Supporting senior leadership, managing documentation, and coordinating cross-functional projects

Responsibilities

• Maintain and update operational documentation, SOPs, and project trackers.
• Schedule and coordinate leadership meetings, prepare agendas, and document minutes.
• Assist in the preparation of reports, presentations, and internal communications.
• Support data entry, dashboard updates, and routine reporting for operational KPIs.
• Liaise with site managers to gather updates and ensure timely follow-up on action items.
• Manage calendars, travel arrangements, and logistics for operational leadership.
• Maintain filing systems and ensure compliance with administrative protocols.
• Prepare and edit correspondence, presentations, and internal documents.
• Attend meetings and prepare minutes.
• Coordinate trainings.
• Perform other duties as assigned.

Skills

Administrative support

Project coordination

Meeting coordination

Documentation management

Data entry

Cross-functional collaboration

Education

High School Diploma or equivalent

Associates Degree in Business/Healthcare Administration

Job description

Overview

Reporting to the Operations Manager, the Operations Coordinator provides high-level administrative and operational support to leadership teams across clinical sites. This role ensures smooth day-to-day administrative functions, supports project tracking, maintains documentation, and assists in the coordination of operational initiatives

Responsibilities

Essential Functions

• Maintain and update operational documentation, SOPs, and project trackers.
• Schedule and coordinate leadership meetings, prepare agendas, and document minutes.
• Assist in the preparation of reports, presentations, and internal communications.
• Support data entry, dashboard updates, and routine reporting for operational KPIs.
• Liaise with site managers to gather updates and ensure timely follow-up on action items.
• Manage calendars, travel arrangements, and logistics for operational leadership.
• Maintain filing systems and ensure compliance with administrative protocols.
• Prepare and edit correspondence, presentations, and internal documents.
• Attend meetings and prepare minutes.
• Coordinate trainings.
• Perform other duties as assigned.

Qualifications

Minimum Education: High School Diploma or equivalent (higher degree accepted)

Preferred Education: Associates Degree (higher degree accepted) in Business Administration, Healthcare Administration, or related field

Minimum Experience: 2 years in administrative support, perferably in health or public sector

Preferred Experience: Supporting senior leadership, managing documentation, and coordinating cross-functional projects