Project Coordinator

Infobahn SoftWorld Inc; Titusville (NJ); Hybrid; USD 50,000 - 64,000; Full time

Job summary

Infobahn SoftWorld Inc. is seeking a Project Coordinator to support Clinical Pharmacology & Pharmacometrics and Business Operations. Hybrid role in Titusville, NJ with monthly travel to Spring House, PA if required. The candidate will balance calendar management, reporting, and project coordination for senior leaders.

The ideal candidate has 5+ years of pharma/biotech experience, proficiency with Excel and MS Office, and familiarity with AI productivity tools to drive efficiency.

Qualifications

• 5+ years of relevant professional experience in pharma/biotech or corporate operations.
• Experience supporting senior leaders with complex calendars and meetings.
• Proven ability to coordinate projects, trackers, and deliverables.
• Strong written and verbal communication; operates in a matrixed environment.

Responsibilities

• Provide administrative and project coordination support to CPP leadership.
• Manage VP calendar, expenses, and routine admin tasks.
• Run reports and maintain operational trackers/dashboards.
• Collaborate across global teams and adapt to time-zone needs.

Skills

Executive administrative support

Project coordination

Calendar management

Microsoft Office Suite

AI-enabled productivity tools

Data reporting

Cross-functional collaboration

Time management

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Dashboards

AI tools (Copilot/Claude)

Job description

Project Coordinator

Location: TITUSVILLE, NJ

Function: Clinical Pharmacology & Pharmacometrics / Business Operations
Industry: Pharmaceutical / Biotech

Position Summary

We are seeking a highly organized and proactive CPP Project Coordinator to provide administrative, project coordination, process, and business operations support across Clinical Pharmacology & Pharmacometrics (CPP).

This role will serve as a central coordination point for the CPP Leadership Team, supporting approximately 60% executive/administrative activities and 40% project, process, and business operations support.

The ideal candidate will have experience supporting senior leaders, managing complex global calendars, coordinating projects, maintaining operational trackers and dashboards, and working effectively within a global, matrixed pharmaceutical or biotech environment. Experience leveraging AI-enabled tools such as Microsoft Copilot or Claude to improve productivity and workflows is highly valued.

Notes from Manager

- Role will be HYBRID (3 days onsite) in Titusville, NJ

- Travel, may have to travel to Spring House, PA once a month (if needed)

- Associates degree is required, a Bachelors degree is preferred

- Must have at least 5 years of experience

- Must have Pharma or Biotech experience

- Administrative duties include: supporting VP with calendar scheduling, will submit monthly expense reports for VP, and any other admin tasks

- The rest of the role is more of a Coordinator role

- Need to have experience with Excel

- AI experience is highly preferred

- Will be responsible for running reports

- Must be comfortable with MS Office Suite

- Must be organized

- Must have time management skills

Required Qualifications

• Associate degree or equivalent combination of education and experience.
• 5+ years of relevant professional experience preferred.
• Proven experience in executive administrative support, project coordination, project management, or business operations.
• Experience working in a matrixed environment, preferably within pharmaceutical or biotech organizations.
• Experience supporting senior leaders or executives, including complex calendar management.
• Experience coordinating projects, meetings, operational activities, trackers, and deliverables.
• Strong proficiency with Microsoft Office Suite Word, Excel, PowerPoint, and Outlook.
• Experience working with dashboards, reports, trackers, and business systems.
• Demonstrated use of AI-enabled productivity tools such as Microsoft Copilot, Claude, or similar platforms.
• Excellent written, verbal, presentation, and interpersonal communication skills.
• Strong organizational, time-management, problem-solving, and follow-through skills.
• Ability to work independently while effectively collaborating with cross-functional teams.
• Flexibility to occasionally support stakeholders across global time zones.
• Ability to travel to Spring House, PA approximately once per month, if required.

Preferred Qualifications

• Pharmaceutical or biotech R&D experience.
• Experience supporting Clinical Pharmacology & Pharmacometrics (CPP) or similar R&D functions.
• Experience in global pharmaceutical/biotech organizations.
• Experience with resource planning, financial tracking, operational reporting, and governance.
• Experience improving business processes through automation and digital tools.
• Strong learning agility and ability to adapt to changing priorities.

Ideal Candidate

The ideal candidate is a proactive, resourceful, highly organized project coordinator/executive support professional who can balance administrative responsibilities with project and business operations activities. They should be comfortable working with senior leaders, managing competing priorities, coordinating across global stakeholders, and using digital/AI tools to improve operational efficiency.

Thanks

Sri Vardhan Chilakamukku
Infobahn SoftWorld Inc.