Athletics Operations & Travel Coordinator

Careers at Drexel; Philadelphia (Philadelphia County); On-site; USD 45,000 - 68,000; Full time

Job summary

Drexel University Athletics in Philadelphia seeks a coordinator to manage travel, meals, vendor payments, and budgets across 18 varsity teams, supporting student-athletes.

The role requires a Bachelor's degree, Office/finance experience, and strong Excel skills, with a focus on data-driven reporting and collaboration with coaches and staff. This is an Exempt, full-time position offering Drexel benefits and a competitive salary.

Qualifications

• Bachelor's degree or equivalent education/experience.
• Experience in an office/administrative setting, preferably with office finance and operations.
• Proficiency in Excel and Microsoft Office Suite.

Responsibilities

• Coordinate travel for 18 Division 1 varsity teams, including transportation, lodging, logistics, and travel payments.
• Assist with budgets for team travel and with payment of game officials and invoices.
• Coordinate meals/preseason, pregame, and break meals with caterers/vendors and university staff.
• Analyze data and prepare reports to support athletic department operations.
• Support with vendor payments, deposits, and reconciliation; assist with staff expense reports.
• Perform other duties and special projects as assigned.

Skills

Excel

MS Office

Customer service

Organizational skills

Verbal communication

Written communication

Multitasking

Education

Bachelor's degree

Job description

Drexel University Athletics in Philadelphia seeks a coordinator to manage travel, meals, vendor payments, and budgets across 18 varsity teams, supporting student-athletes.

The role requires a Bachelor's degree, Office/finance experience, and strong Excel skills, with a focus on data-driven reporting and collaboration with coaches and staff. This is an Exempt, full-time position offering Drexel benefits and a competitive salary.