Coordinator-Academic/Career Programs- PT (Grant Funded)

City Colleges of Chicago-Malcolm X College; Chicago (IL); On-site; USD 29,000 - 48,000; Part time

Benefits offered by this job

Health benefits

Tuition reimbursement

Pension plan

Paid time off

Job summary

City Colleges of Chicago seeks a part-time Grant Funded Coordinator for Academic/Career Programs at Wilbur Wright College – Humboldt Park Campus. You will administer and support programs, coordinate operations, and provide student information and guidance to promote success.

You will collaborate with Deans and administrators to execute activities, support retention, and help students progress toward certificates, degrees, or transfer goals, while handling scheduling and events with a focus on

Qualifications

• Bachelor’s degree in Business or Public Administration, Education, Public Policy, or related field.
• 3–5 years of experience in an administrative/program role, preferably in higher education or nonprofit.
• Combination of education and experience may be considered.
• Strong collaboration in a matrixed environment and proficiency with Microsoft Office.

Responsibilities

• Implements and executes processes and procedures to support an academic program and student services.
• Provides individual and group academic coaching aligned with transfer, completion, and career goals.
• Develops workshops and outreach activities to promote growth and college life engagement.
• Monitors day-to-day operations of programs, ensuring compliance with CCC policies.
• Guides students on curriculum, schedules, and degree progression.
• Collaborates with faculty to support student success programs and retention.
• Coordinates course planning and schedules for certificate programs and instructors.
• Oversees scheduling of certificate, degree, and seminar courses across programs.
• Creates presentations for events and collaborates with Marketing for materials.
• Compiles and maintains program and student data for reports.
• Leads events like open houses and science fairs; supports faculty development.
• Oversees procurement related to an academic program and coordinates with Purchasing.

Skills

Project management

Interpersonal skills

Verbal and written communications

Organizational skills

Analytical and problem solving

Culturally diverse environment

Professionalism

Education

Bachelor’s degree in Business/Public Administration/Education/Public Policy or related field

Three to five years of relevant admin/program experience

Combination of education and experience considered

Tools

Word

Excel

PowerPoint

Job description

Coordinator-Academic/Career Programs- PT (Grant Funded)

COORDINATOR – ACADEMIC / CAREER PROGRAMS (Part-time) – Grant Funded

WILBUR WRIGHT COLLEGE– HUMBOLT PARK CAMPUS

City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city. The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.

JOB SUMMARY

A Coordinator- Academic/ Career Programs (PT) administers and supports an academic program, coordinating work operations and performing student facing activities to provide information, support, and guidance to students.

Coordinator- Academic/ Career Programs (PT) positions work with Deans, Assistant Deans, and other college administrators to oversee a program’s day to day operations, to coordinate and execute program activities, and to support students in achieving academic success.

The duties and responsibilities of individual positions of Coordinator – Academic/Career Programs (PT) will vary depending on their assigned department or academic program within the college. Programs include but not are limited to: certificate and degree academic programs, Emergency Medical Technician (EMT) and Fire Science programs, College to Careers (C2C), and student support and success programs. Performs related duties as required.

*This is a GRANT FUNDED position with an anticipated end date of June 30,2027*

ESSENTIAL DUTIES

• Implements and executes processes and procedures in support of an academic program and provision of direct student services, working closely with Deans, Assistant Deans and other college administrators
• Provides individual and/or group academic coaching to support student’s academic and career goals and that connect to transfer, completion, and career programs.
• Develops and conducts workshops, student forums, and related outreach activities to promote academic and personal growth and to help students make a strong connection to college life and succeed in meeting their academic goals.
• Monitors and oversees the day to day operations of certificate and non-credit programs, coordinating and administering program activities to ensure their effective administration and compliance with CCC policies and other requirements.
• Guides and works with students to provide direction, guidance, and in-depth information on the requirement of an academic program including curriculum, course schedules, and degree progression.
• Works collaboratively with faculty to implement and administer student success programs to increase student retention, achievement, and graduation rates.
• Coordinates course planning for certificate programs including preparing course schedules, scheduling Instructors, and overseeing testing of program participants.
• Oversees scheduling and organization of certificate, degree and seminar courses for Fire Science Programs. Works collaboratively with administrators to maintain course and curriculum standards, maintaining records, and monitoring Instructors’ performance.
• Makes presentations at various events to promote and market academic programs. Works with marketing department to develop marketing materials.
• Compiles, organizes, and maintains program and student data and prepares reports.
• Leads the planning, organization, and execution of large scale and major events for a college such as open houses, science fairs, and faculty development week.
• Oversees procurement functions or an academic program or division, preparing purchase requisitions, researching vendors, monitoring expenditures, and working with Procurement Services to coordinate the procurement process.

QUALIFICATIONS

Education, Training and Experience

• A Bachelor’s degree from an accredited college or university in Business or Public Administration, Education, Public Policy, or a related field.
• Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-for-profit or higher education institution.
• Specific type of work experience, qualifications, and licensure (if any) will depend on the specific focus and job role of the position, and will be specified in the job posting.
• A combination of education and experience may be taken into consideration based on the applicant’s credentials.
• Strong collaborator who can work in a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment
• Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint)

Knowledge, Skills and Ability

• Knowledge of project management practices
• Knowledge specific to the area of program responsibility
• Excellent interpersonal skills
• Excellent verbal and written communications skills
• Strong organizational skills
• Strong analytical and problem-solving skills
• Ability to handle situations with tact and diplomacy.
• Ability to work within a culturally diverse environment
• Ability to work with a high degree of professionalism

Working Conditions

• General office environment

Equipment

• Standard office equipment including personal computers and peripheral equipment

Physical Requirements

• Ability to operate computers and related office equipment

Worker Characteristics

• Leadership – Demonstrates willingness to lead, take charge, and offer opinions and direction
• Initiative – Demonstrate willingness to take on responsibilities and job challenges
• Adaptability/Flexibility – Be open to change (positive or negative) and to considerable variety in the workplace
• Dependability – Demonstrate reliability, responsibility, and dependability and fulfill obligations.

SCHEDULE

Specific Schedule is yet to be determined but will likely include Tuesday, Wednesday, Thursday, for approximately 20 – 25 hours per week.

The intent of this job description is to provide a general description of the duties and responsibilities of this position. It is not intended to be an exhaustive set of the duties and responsibilities, nor all of the necessary qualifications to perform the work.

Additional Information

• Salary Range: $21.31 - $35 per hour
• Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.
• This position is represented by Local 1600

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!