Coordinator Grant Program (Grant Funded)

City Colleges of Chicago; Chicago (IL); On-site; USD 61,000 - 67,000; Full time

Job summary

City Colleges of Chicago seeks a Coordinator, Grant Programs (Grant Funded) to advance student success through innovative grant‑funded workforce development initiatives. You will partner with faculty, administrators, and community stakeholders to support implementation, coordination, monitoring, and reporting of programs.

The role requires collaboration, attention to detail, and strong MS Office skills to track enrollment, activity, and outcomes, while ensuring compliance with funding

Qualifications

• Bachelor’s degree in Business, Public Administration, Education or related field; Master’s preferred.
• Three to five years in administrative or program administration roles, ideally in higher education or non‑profit.
• Ability to work in a matrixed environment and cross‑functional teams in a fast‑paced setting.
• Flexible schedule including daytime, evenings, and some weekend hours for grant programming and events.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Inform staff and clients about grant program objectives, processes, and services.
• Work directly with clients to deliver grant services in line with program requirements.
• Implement programs to meet grant outcomes and oversee day‑to‑day operations.
• Prepare and facilitate client workshops and presentations.
• Maintain records and produce narrative reports documenting activities and outcomes.

Skills

Interpersonal skills

Organizational skills

Analytical skills

Written communication

Education

Bachelor's degree in Business or Public Administration or related field

Master's degree preferred

Tools

MS Office

Job description

COODINATOR GRANT PROGRAMS(GRANT FUNDED)

KENNEDY-KING COLLEGE

Join Kennedy King College as a Coordinator, Grant Programs (GrantFunded) and play a vital role in advancing student success throughinnovative, grant-funded workforce development initiatives. In thisdynamic position, you will partner with faculty, administrators,and community stakeholders to support the implementation,coordination, monitoring, and reporting of impactful programs thathelp students achieve their educational and career goals. TheCoordinator will support grant operations by tracking programoutcomes, ensuring compliance with institutional and fundingrequirements, coordinating student engagement activities, assistingwith recruitment and outreach efforts, and maintaining criticalprogram documentation and records. This role offers an excitingopportunity to contribute to transformative initiatives within theHuman Sciences department while working alongside a dedicated teamcommitted to excellence, innovation, and community impact.

If you are a detail-oriented professional with experience in highereducation, grant administration, workforce development, or CareerTechnical Education, and are passionate about creatingopportunities that empower students to thrive,

ESSENTIAL DUTIES

• Provides information to staff, faculty, and clients/students ona grant funded program’s objectives and intended outcomes,operating processes and procedures, and direct services provided toclients/students.
• Works directly with clients/ students to provide the range ofservices and assistance specified under a specific grant program,adhering to operating procedures and funding requirements.
• Implements programs designed to meet grant objectives andoutcomes by establishing work processes and overseeing the day today operations to ensure the effective administration of programservices.
• Prepares and facilitates presentations and workshops forclients/students.
• Maintains records and creates databases using Excel andaccesses data on PeopleSoft (i.e., CS9, Open Book) to track programenrollment, level of activity and engagement withclients/students.
• Prepares narrative reports to document program activities,services provided, program outcomes, and achievements in compliancewith reporting requirements.
• Prepares and assists clients/students in preparing forms,applications, and other documents needed to enroll or obtainservices under the grant funded program.
• Prepares purchase requisitions, places orders with vendors, andverifies delivery of materials, supplies, equipment, and othergoods acquired with program grant funds
• Coordinates with Business Office to maintain account records ofbudgeted funds and to track and monitor expenditures and accountbalances.
• Plans and implements activities such as workshops, careerfairs, and field trips for programs designed to engage studentswith an interest in pursuing career programs in a specific industry(i.e. healthcare, manufacturing, IT).
• Coordinating the provision of student support services andactivities to students to meet program objectives and outcomes(i.e. workshops on soft skills development; career readinessskills).
• Works collaboratively with college administrators to plan,develop, and implement project initiatives and activities toaccomplish grant funded program objectives.
• Prepares quarterly and annual progress reports and comply withother reporting requirements.
• Performs related duties as required.

Education, Training & Experience

• Bachelor’s degree from an accredited college or university inBusiness or Public Administration, Education, Public Policy, or arelated field. Master’s degree preferred.
• Three to five years of work experience in a responsibleadministrative or program administrator role, preferably for anon-for-profit or higher education institution.
• Strong collaborator who can work within a matrixed environmentand team setting to accomplish goals in a fast-paced, dynamicenvironment.
• Must have a flexible work schedule, including daytime,evenings, and occasional weekend hours to support grantprogramming, student engagement activities, community events, workshops, and special initiatives.
• Proficiency in the use of Microsoft Office (Word, Excel,PowerPoint).

Knowledge, Skills, and Ability

• Knowledge of state and federal grants to communitycolleges
• Knowledge of ICCB regulations and requirements
• Excellent interpersonal skills
• Excellent verbal and written communications skills
• Strong organizational skills
• Strong analytical and problem-solving skills
• Ability to handle situations with tact and diplomacy.
• Ability to work within a culturally diverse environment.
• Ability to work with a high degree of professionalism

Physical Requirements

• Primarily sedentary with intermittent standing, walking,bending and stooping
• Some lifting or carrying objects of light weight may berequired

The salary range for this position is $61,000 - $67,106.60

Offered salary will be determined by the respective collective bargaining agreement and applicant's education.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

This position is represented by the Local 1600 FacultyUnion.

Chicago residency is required for all full-time employees within6 months of hire.

We are an equal opportunity and affirmative actionemployer.

Thank you for your interest in CCC!