Manager - CCC Foundation (CCCF) Programs and Financial Planning

City Colleges of Chicago; Chicago (IL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health benefits

Retirement plan (SURS)

Tuition reimbursement

Job summary

City Colleges of Chicago Foundation seeks a Manager-CCCF Programs and Financial Planning to lead portfolio-level financial planning for major fundraising initiatives. You will collaborate with Principal Investigators, the Foundation Development team, and grant managers to design and oversee multi-year program budgets and ensure timely donor reporting.

The role emphasizes data-driven budgeting, spend forecasts, and strategic recommendations to sustain funded programs and advance CCC’s

Qualifications

• Bachelor’s degree in Finance, Business Administration, or related field.
• Minimum of four years of progressively responsible work experience in finance, data, research, program management, proposal development, or grant management.
• Experience managing program or grant budgets, ensuring fiscal compliance and/or general accounting structures for grants.
• Experience working with grants, including reporting, compliance, and funder communications.
• Demonstrated success implementing projects in a complex organization.

Responsibilities

• Facilitates portfolio-level financial planning for foundation budgets.
• Partners with PIs and Foundations team to design and manage multi-year, multi-million-dollar program budgets.
• Forecasts spend rates, monitors spend-down timelines, and identifies risks in fund utilization.
• Provides regular analysis and strategic recommendations to Foundation leadership on funding gaps and budget adjustments.
• Develops financial tracking tools and dashboards using Salesforce and other systems.
• Supports grant lifecycle reporting and compliance with funder requirements.
• Maintains current understanding of fund balances and grant activity for reconciliation and reporting.

Skills

Financial planning

Budget management

Grant management

Data analysis

Communication

Cross-functional collaboration

Education

Bachelor's degree in Finance or Business Administration

Tools

Salesforce

Excel

CRM systems

Job description

Since 1911, City Colleges of Chicago has been connecting students from across Chicago’s neighborhoods to economic opportunity. By offering a quality education at an unprecedented value, City Colleges provides our students and alumni with a pathway to upward mobility. City Colleges of Chicago is the city’s most accessible higher education engine of socioeconomic mobility and racial equity—empowering its students to take part in building a stronger and more just city. As Illinois’ largest community college system, City Colleges is comprised of seven colleges and five satellite sites across Chicago.

Fueled by the generosity of Chicago’s philanthropic community, the City Colleges of Chicago Foundation, a 501(c)(3) nonprofit, raises charitable contributions to support community college students from all backgrounds in reaching their academic and career goals.

PRIMARY OBJECTIVE

Reporting to the Associate Vice Chancellor (AVC), Development and Major Gifts, the Manager-CCC Foundation (CCCF) Programs and Financial Planning serves as a key partner to the Foundation President and AVC to ensure portfolio-level financial planning and budget management for large-scale, multi-year fundraising priority initiatives.

The Manager-CCCF Programs and Financial Planning will facilitate budget planning processes, including the development and oversight of multi‑year program budgets, and provide data‑driven insights to support informed leadership decisions regarding fundraising activities, program budgets, and timely donor financial reporting.

This role will also support effective grant administration by ensuring alignment between budgets, grant performance periods, donor intent, and CCCF fundraising activities, as well as CCC financial and grant management processes. Through clear communication, financial expertise, and effective budget management, this role will demonstrate measurable outcomes and support the achievement of the Foundation’s fundraising goals and the long‑term sustainability of philanthropically funded programs.

ESSENTIAL DUTIES

Financial Planning and Analysis

Facilitates portfolio‑level financial planning and ongoing monitoring of foundation funded program budgets and campaigns supported by various funders and awards.

Partners with City Colleges Principal Investigators (PIs) and the Foundation’s Development team to design, develop, and manage multi‑year, multi‑million-dollar program or campaign budgets.

In collaboration with PIs and grant managers, forecasts program spend rates, monitors spend‑down timelines, and identifies risks related to underutilization or overextension of funds.

Provides regular analysis and strategic recommendations to Foundation leadership regarding funding gaps, remaining needs, and budget adjustments.

Tracks, synthesizes, and continuously updates financial information related to priority fundraising campaigns, including pipeline activity, anticipated awards, and funds secured, and integrates this information into portfolio‑level financial planning, forecasting, and leadership reporting.

Grant and Proposal Budget Development

Assists in the development and preparation of proposal budgets for new and renewal grant opportunities, ensuring alignment with existing commitments, campaign priorities, and long‑term sustainability.

Advises on appropriate financial terms, performance periods, and budget frameworks for grant agreements based on current and projected funding.

Supports the development of financial sustainability and continuation strategies for grant‑funded programs.

Grant Lifecycle Financial Support

Participates in cross-functional planning efforts related to district‑wide grant applications and major fundraising initiatives.

Partners with the grants management team, Principal Investigators (PIs), and Foundation leadership on required grant financial reporting, ensuring accuracy, consistency, and compliance with funder requirements.

Coordinates with finance teams and PIs on grant modifications, no‑cost extensions, and closeouts, with a focus on financial integrity and strategic continuity across programs.

Maintains a current understanding of fund balances, expenditures, and grant activity to support reconciliation, reporting, and informed planning.

Data, Reporting and Continuous Improvement

Develops and maintains financial tracking tools, dashboards, and reports, using Salesforce and other systems, that provide visibility into portfolio performance across campaigns.

Supports the preparation of financial components of impact reports, program updates, and leadership briefings.

Identifies and implements opportunities to enhance financial planning processes, tools, and cross-functional coordination related to CCCF-supported programs.

Performs other duties as assigned.

REPORTING RELATIONSHIPS

Reports To AVC – Development and Major Gifts

Direct Supervision None

QUALIFICATIONS

Bachelor’s degree from an accredited college or university in Finance, Business Administration, or a closely related field relevant to fundraising and institutional advancement.

Minimum of four (4) years of progressively responsible work experience in finance, data, research, program management, proposal development, or grant management.

Experience managing program or grant budgets, ensuring fiscal compliance and/or general accounting structures for grants.

Experience working with grants, including reporting, compliance, and funder communications.

Demonstrated success implementing projects in a complex organization.

Working knowledge of public funding sources (city, state, and federal) and the private philanthropic community.

Understanding of post-secondary education, equity, and community issues is a plus.

Excellent written and verbal communication skills.

Excellent interpersonal and group communication skills.

Strong analytical and problem‑solving skills.

Ability to work independently and collaboratively.

Ability to work effectively within a culturally diverse environment.

Must be proficient in data tracking and reporting tools (e.g., Salesforce, CRM systems, Excel, dashboards).

Proficiency in the use of the Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer. Chicago residency is required for all full‑time employees within 6 months of hire. Thank you for your interest in CCC!

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.

Benefits information is found at https://www.ccc.edu/departments/Benefits/