Coordinator

Atrium; New York (NY); In loco; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Atrium, a leading investment firm in New York, is seeking a Recruiting Coordinator to support the day-to-day hiring process and serve as a trusted resource for candidates and internal teams. You will help ensure a smooth interview experience from kickoff to final stages in a fast-paced financial services environment.

In this role, you will manage interview schedules, coordinate travel logistics, and maintain candidate records while collaborating with senior recruiters and department heads.

Competenze

• Bachelor's degree required.
• 3+ years of experience in an administrative, executive assistant, recruiting coordination, or similar support role.
• Experience in fast-paced professional environments, ideally financial services or corporate setting.
• Strong calendar management and coordination of complex schedules.
• Excellent communication and ability to interact confidently with all levels.
• Highly organized, detail oriented, with discretion handling confidential information.
• Proficiency in Microsoft Office, especially Outlook; Workday experience is a plus.

Mansioni

• Oversee interview scheduling and coordination for candidates at all levels, coordinating with internal recruiting team and department heads.
• Manage busy calendars, coordinate multiple interview rounds, panel interviews, and full-day schedules.
• Be main point of contact for candidates, providing updates and preparing them for each stage.
• Coordinate candidate travel, accommodations, and interview logistics with internal teams.
• Arrange in-person interviews, meeting rooms, visitor access, and day-of logistics.
• Prepare candidate profiles, interview summaries, and materials for internal teams.
• Track recruiting activity and maintain candidate records; keep interview information organized.
• Process and reconcile recruiting expenses; support recruiting initiatives and special projects.

Descrizione del lavoro

A leading global investment firm is looking to add a Recruiting Coordinator to its New York team. This is a great opportunity to join a highly respected financial organization and work alongside a collaborative recruiting team responsible for hiring talent across the business.

The ideal candidate is someone who thrives in a fast-paced environment, enjoys working with people, and has a natural ability to keep things organized. This person will be heavily involved in the day-to-day hiring process, serving as a key resource for both candidates and internal teams while helping ensure everything runs smoothly from the initial interview through the final stages of the process.

Key Responsibilities

• Oversee interview scheduling and coordination for candidates at all levels, working closely with the internal recruiting team and various department heads.
• Manage busy and frequently changing calendars, coordinating multiple interview rounds, panel interviews, and full-day interview schedules.
• Act as a main point of contact for candidates throughout the interview process, providing updates and ensuring they are well prepared for each stage.
• Work with internal teams to arrange candidate travel, accommodations, and other interview-related details.
• Coordinate in-person interviews, including meeting room arrangements, visitor access, and day-of logistics.
• Stay ahead of scheduling conflicts and last-minute changes while balancing multiple requests and deadlines.
• Put together candidate profiles, interview summaries, and other materials to help prepare internal teams for meetings.
• Assist with tracking recruiting activity, maintaining candidate records, and keeping interview-related information organized.
• Handle recruiting expenses, including processing and reconciling expense reports.
• Provide general support on recruiting initiatives and special projects as they arise.

Qualifications

• Bachelor's degree required.
• 3+ years of experience in an administrative, executive assistant, recruiting coordination, or similar support role.
• Previous experience working in a fast-paced professional environment, ideally within financial services or a corporate setting.
• Comfortable managing multiple calendars, coordinating complex schedules, and working through frequent changes.
• Strong communication skills and the ability to interact confidently with individuals at all levels.
• Highly organized, detail-oriented, and able to prioritize effectively in a deadline-driven environment.
• Professional, personable, and able to exercise discretion when handling confidential information.
• A proactive mindset with the ability to anticipate needs and take ownership of responsibilities.
• Strong Microsoft Office skills, particularly Outlook. Workday experience is a plus.
• Hours: Monday-Friday, 8:00 AM - 6:00 PM ET