Contracts & Records Manager, Legal & Compliance

VOA Northern Rockies; Sheridan (WY); On-site; USD 65,000 - 90,000; Full time

Job summary

Volunteers of America Northern Rockies is seeking a Legal and Records Management Specialist to support the Senior Vice President of Legal and Compliance and oversee the day-to-day operations of the organization’s records management function. This role requires independent handling of routine legal matters, preparation of documents, and coordination with courts, agencies, and outside counsel.

The position supports compliance with applicable laws, maintains matter files, and supervises Records

Qualifications

• Experience drafting and reviewing legal documents and contracts.
• Ability to interpret statutes, regulations, and policy documents.
• Strong written and verbal communication, with professional tone.

Responsibilities

• Provide substantive legal and administrative support to the SVP of Legal and Compliance.
• Prepare routine legal documents, amendments, notices, and related documents.
• Review contracts and identify deadlines, obligations, and issues.
• Support contract lifecycle from drafting to renewal and maintenance.
• Manage contract management system and staff workflow.
• Coordinate with courts, agencies, outside counsel, and external parties.
• Conduct legal/regulatory research and summarize for leadership.
• Maintain legal matter files, tracking of deadlines and correspondences.
• Supervise Records Management staff and develop practices.
• Develop and maintain records retention policies and procedures.
• Support compliance with federal, state, and local laws.
• Assist with risk assessments, audits, and investigations.
• Contribute to training on legal and compliance topics.
• Ensure timely organizational actions and reporting.

Skills

Legal writing

Contract review

Regulatory research

Attention to detail

Education

Bachelor's degree in legal studies

Tools

MS Office Suite

Contract management system

Job description

Volunteers of America Northern Rockies is seeking a Legal and Records Management Specialist to support the Senior Vice President of Legal and Compliance and oversee the day-to-day operations of the organization’s records management function. This role requires independent handling of routine legal matters, preparation of documents, and coordination with courts, agencies, and outside counsel.

The position supports compliance with applicable laws, maintains matter files, and supervises Records